2022-06-28 Meeting notes

5 mins

Roll Call/Icebreaker

Regina Carra

Icebreaker: Favorite summer beverage.

5 mins

UAC Updates

Regina Carra

• UAC Vice Chair for next term will be Suzanne Reller

• Membership changes for the upcoming term:

  • Rotating off

    • Joshua Shaw

    • Angela White

    • Liz Beckman

  • Joining

    • Mary Pedraza (Fine Arts Museums of San Francisco)

    • Alexis Peregoy (University of Arizona)

    • Eden Orelove (Smithsonian)

    • Chris Tanguay (MIT)

    • Keli Schmid (Denver Public Library)

• Sub-team assignments

  • Mary – Member Engagement

  • Alexis – Testing

  • Eden – User Docs

  • Chris – Usability

  • Keli – Dev Pri

• Each sub-team gets one new member next term. UAC teams contain 4-5 members; Cross-Council teams contain 6-7 members (3-4 UAC members each)

• Expect a “finalized” roster of sub-teams to be sent to the UAC listserv and new UAC roster (with emails) to be posted on wiki soon

• Sent welcome email to each new Council member and CC’d their respective sub-team Lead (leads do not need to take any action at this time, but may if desired)

• New member orientation planned for July

• Revising Orientation page on wiki for clarity. Going to be rebranded as a Council Handbook-type resource

5 mins

Program Update

Christine Di Bella

• Events coming up, including this afternoon’s webinar on reparative description and announcements about member forum (in-person and virtual)

• Developer staffing changes: New developer starts next Tuesday (John Smith, has previous ASpace experience at Cornell). New front-end developer position announced

10 mins

Sub-team Reports

Development Prioritization

Angela White

Daniel Michelson

• 2021-2022 Dev Pri Retrospective

• 120 tickets reviewed and assigned the following statuses

  • Ready for implementation: ~55

  • Ready for community developer: ~6

  • Awaiting more information: ~15

  • Closed: ~44

Users Documentation

Johanna Carll

Margaret Kidd

• Continued working on Digital Object pages

• Planning for next year (Rebecca Baugnon will be junior lead)

• Retrospective

Testing

Joshua Shaw

• Full app regression testing for 3.3.0 release.

• Watching or testing 15 new Jira tickets.

• Cory Nimer to lead testing for next term. Vice lead TBD.

• Testing Retrospective

Usability

Althea Topek

• Retrospective and planning for next term

• Digital object ticket review

• 2022-2023 Vice Lead - Cory Nimer

Member Engagement

Bailey Hoffner

• Making the Case for ArchivesSpace:

  • Real need for this with return to in-person events

  • Jessica moving forward with next steps

• Member Match 2021-22 Wrap Up

  • June 2 Coffee Chat went well

  • End of Year Survey Finalized

  • Thank you email with survey link to go out to Member Match listserv on June 30

• Member Match 22-23 Launch

  • Matches finalized, Participants will be informed of matches July 1

• Member Engagement 2021-2022 Retrospective

• Upcoming Next Term

  • Member Match Launch Event for late summer/fall

  • Patrick Milhoan to serve as Vice Lead for 22-23 term

20 mins

Presentation and Discussion of 2021-2022 Retrospectives

Regina Carra

In your presentation, please include:

• Accomplishments from this term.

• Priorities for next term

• Optional: Things to do differently next term

• Leadership assignments for next term

Development Prioritization

Angela White

Daniel Michelson

2021-2022 Dev Pri Retrospective

Will do a more formal retrospective in the first meeting of the term

Users Documentation

Johanna Carll

Margaret Kidd

User Documentation Sub-team 2021-2022 Retrospective

Testing

Joshua Shaw

2021-2022 Testing Retrospective

Usability

Althea Topek

2021-2022 Usability Retrospective

A lot of slow-down due to member departures

Hoping to provide more concrete goals, focusing on in

Member Engagement

Bailey Hoffner

Regina Carra

https://archivesspace.atlassian.net/l/c/eRX5E1Sm

5 mins

Final thoughts

Regina Carra

Thank you to everyone for their hard work this year!

👏 Claps for Dan and Randy for being our fearless Council leaders this term.

👏 Additional thanks to Josh, Angela, and Liz. We will miss you next term.

Next Meeting

Regina Carra

TBD (early August-- after Orientation and before SAA)

Expect a Doodle poll in early/mid July to set up monthly meeting time.

Have a nice break!

Last call for comment