2024-11-19 UAC Meeting agenda and notes

Time	Item	Presenter/Facilitator	Notes
10 mins	Introductions	Rebecca Baugnon	🧊 Icebreaker: What is your favorite holiday side dish?
10 mins	UAC Updates	Rebecca Baugnon	Reminder: We need sub-team Vice Leads! Let Rebecca know when vice leads have been decided Monthly discussion schedule: November: User Documentation January: Member Engagement March: Testing April: Dev-Pri May: Usability Workplan Updates: Many sub-teams have reached a point of “term regularization” with regard to responsibilities and activities. Community engagement through outreach on listservs, surveys, potential presentations at member forums continues to be priority for many sub-teams Use of Jira tags as a method of information communication is common; ensure that leadership transition documentation includes training and ownership of this space for each sub-team’s use case. Consider converting your sub-team’s workplan to the Workplan Template if you did not use it this year to ensure continuity across sub-teams on both Councils.
5 mins	Program Update	Christine Di Bella
10 mins	Sub-team Reports
	Development Prioritization	Matt Strauss	Reviewed 12 tickets at November meeting Seeking community input on ANW-744 - Getting issue details... STATUS
	Member Engagement	Jaime Margalotti	Held Member Match Mixer #1 - “Tips & Tricks” (10/16) - 8 cohort members attended; good discussion focused on clean-up tips/tools (API, OpenRefine, plug-ins, etc.) Hosted monthly First Friday “Take a Break with ArchivesSpace” (11/1) Worked on Charge revision draft; hoping to complete at next meeting (11/20) Planning begun for Member Match Mixer #2 (12/18); looking for a sub-team to collaborate with! Upcoming: Review draft & send out half-year survey to Member Match cohort
	Testing	Michelle Paquette	Completed regression testing for Version 4.0.0 Held Regression Testing Debrief session to discuss what worked well, what needs improvement, what questions people had. Will use this information to improve the testing process.
	Usability	Susannah Broyles
	Users Documentation	Kelly.Francis	Focused on creating new documentation or updating existing documentation, mostly under Importing and Exporting Data, in preparation of release v4.0.0: Bulk Update of Archival Objects Importing Digital Objects within a Resource Record Importing Location Records Importing Subject Records Importing Assessment Records Splitting into separate pages Importing Accession Data or Digital Object Data from a CSV File Public Interface (under ArchivesSpace Basics)
2 mins	Open Mic/Questions for Sub-teams
20 mins	User Documentation Presentation and Discussion	Kelly.Francis
1 min	Next Steps	Rebecca Baugnon	December meeting is cancelled for most UAC members. If you are a sub-team lead, we will hold a 30 minute check-in meeting on Tuesday, December 17th at 4pm ET. Calendar invite is updated to reflect this information (hopefully!) Next full UAC Monthly Meeting is scheduled for January 21 at 12pm ET.