Accession Record Report Definition, 2017 March Release
Description
The Accession Record Report includes a list of all accessions, including basic information, dates, extents, agent links indicated as sources, related resources, and related accessions.
Purpose
This report is intended to support general collection analysis. It is designed to answer the following questions:
What accessions are in my repository?
What is the total extent of my repository’s accession holdings?
Which accessions have restrictions?
- How many accessions did my repository acquire last year?
Data Sources
Label | Table | Field | Example |
---|---|---|---|
Repository | repository | name | Special Collections |
Identifier | accession | identifier | 1994-01 |
Title | accession | title | Marilyn Lloyd papers |
Accession Date | accession | accession_date | 1994-12-07 |
Content Description | accession | content_description | The Marilyn Lloyd papers and correspondence collection contains her congressional papers, letters from constituents, etc... |
Condition Description | accession | condition_description | All materials in the Marilyn Lloyd papers and correspondence accession are in sound condition. |
Label | Table | Field | Example |
Disposition | accession | disposition | All materials in the Marilyn Lloyd papers and correspondence accession not retained should be returned to the donor. |
Inventory | accession | inventory | Null |
Provenance | accession | provenance | Marilyn Lloyd donated her collection of Congressional papers and correspondence to the University of Tennessee at Chattanooga on 1994 December 7. |
Retention Rule | accession | retention_rule | Null |
General Note | accession | general_note | Null |
Acquisition Type | accession | acquisition_type_id | Gift |
Resource Type | accession | resource_type_id | Papers |
Restrictions Apply? | accession | restrictions_apply | Yes |
Publish? | accession | publish | No |
Access Restrictions? | accession | access_restrictions | No |
Access Restrictions Note | accession | access_restrictions_note | Null |
Use Restrictions? | accession | use_restrictions | Yes |
Label | Table | Field | Example |
Use Restrictions Note | accession | use_restrictions_note | Marilyn Lloyd restricts use of her collection for large commercial ventures. |
Date Label | date | label_id | Creation |
Date Expression | date | expression | 1974-1994 |
Date Begin | date | begin | 1974 |
Date End | date | end | 1994 |
Extent Portion | extent | portion_id | Whole |
Extent Number | extent | number | 97.98 |
Extent Type | extent | extent_type_id | Linear Feet |
Container Summary | extent | container_summary | 212 Boxes |
Agent Role | linked_agents_rlshp | role_id | Source |
Agent Relator | linked_agents_rlshp | relator_id | Donor |
Agent | name_corporate_entity name_family name_person | sort_name | Lloyd, Marilyn (1929- ) |
Resource Identifier | resource | identifier | MS-025 |
Resource Title | resource | title | Marilyn Lloyd papers |
Subject | subject | title | Women politicians -- United States |
Container Type | container | type_1_id | Box |
Container Indicator | container | indicator_1 | 1 |
Container Barcode | container | barcode_1 | 11988006458544 |
Label | Table | Field | Example |
Container Profile | container_profile | name | Document Case (Legal) |
Building | location | building | Library |
Floor | location | floor | 4 |
Room | location | room | 440 |
Area | location | area | Manuscripts |
Location Barcode | location | barcode | 11988006457623 |
Coordinate Label 1 | location | coordinate_1_label | Row |
Coordinate Indicator 1 | location | coordinate_1_indicator | 1 |
Coordinate Label 2 | location | coordinate_2_label | Section |
Coordinate Indicator 2 | location | coordinate_2_indicator | 1 |
Coordinate Label 3 | location | coordinate_3_label | Shelf |
Coordinate Indicator 3 | location | coordinate_3_indicator | 1 |
Location Profile | location_profile | name | Compact Storage Shelf |
Formatting
Enumeration identifiers should be translated to their corresponding enumeration values for the fields listed below.
accession.acquisition_type_id
accession.resource_type_id
date.label_id
extent.portion_id
extent.extent_type_id
linked_agents_rlshp.role_id
linked_agents_rlshp.relator_id
Binary numbers should be translated to Yes and No for 1 and 0 for the fields listed below.
accession.restrictions_apply
accession.publish
accession.access_restrictions
accession.use_restrictions
Brackets, quotation marks, commas, and null values should be removed from the fields listed below. Instead, subfields should be separated by hyphens, e.g. ABC123-DEF456-GHI789-JKL123.
accession.identifier
resource.identifier
Container and Location data should not be displayed in the CSV export.
Export Formats
Users of the Resources List Report may export their data in the following formats.
CSV
PDF
RTF
HTML
- JSON