Accession Receipt Report Definition, 2017 March Release

Description

The Accession Record Report includes a list of all accessions, including basic information, dates, extents, agent links indicated by a role of source, related resources, related accessions, and rights statements.

Data Sources

Label

Table

Field

Example

Repository

repository
name

Special Collections

Accession Number

accession 
identifier

2016.IA.0123

Title

accession
title

J. Edgar Hoover correspondence

Accession Date

accession
accession_date

1/24/2016

Content Description

accession
content_description

Textual content describing the material

Condition Description

accession
condition_description

Textual content describing the condition of the material

Use Restrictions

accession
use_restrictions_note

Must handle photographs with gloves.

Access Restrictions

accession
access_restrictions_note

Unprocessed materials are closed to the public.

Date Expression

date
expression

1911 to approximately 1940

Date Begin

date
begin

1911

Date End

date
end

1940

Extent Number

extent
number

10

Extent Type

extent
extent_type_id

Linear feet

Container Summary

extent
container_summary

(15 boxes)

Physical details

extent
physical_details

Textual physical details concerning the materials

Dimensions

extent
dimensions

15 x 24 x 65

Source

name_corporate_entity
sort_name

Federal Bureau of Investigation

Source

name_person
sort_name

Hoover, J. Edgar

Source

name_family
sort_name

Hoover Family

Receiver

name_person
sort_name

Archivist, Staff

Rights Type

rights_statement
rights_type_id

Intellectual Property

Materials

rights_statement
materials

Materials

Type Note

rights_statement
type_note

Null

Jurisdiction

rights_statement
jurisdiction_id

United States

IP Status

rights_statement
rights_type_id

Copyrighted

IP Expiration Date

rights_statement
ip_expiration_date

2148

Permissions

rights_statement
permissions

Null

Restrictions Start Date

rights_statement
restriction_start_date

2016-01-01

Restrictions End Date

rights_statement
restriction_end_date

2016-12-31

Granted Note

rights_statement
granted_note

Null

Formatting

Enumeration identifiers should be translated to their corresponding enumeration values for the fields listed below.

  • extent.extent_type_id
  • rights_statement.rights_type_id
  • rights_statement.jurisdiction_id

Brackets, quotation marks, commas, and null values should be removed from the fields listed below. Instead, subfields should be separated by hyphens, e.g. ABC123-DEF456-GHI789-JKL123.

  • accession.identifier

Export Formats

Users of the report may export their data in the following formats.

  • CSV

  • PDF

  • RTF

  • HTML

  • JSON

Additional Notes

  • Receiver data should include Agent Links associated with the Accession Event associated with the Accession Record.