FY2014/15 Call for Goverance Board Nominations

Dear ArchivesSpace Member Representative;

I am writing to seek your nominations of candidates to stand for election for the ArchivesSpace Board of Trustees representing the very large and small membership levels. Member engagement is critical to the success of ArchivesSpace, and the Board welcomes your recommendations for strong candidates.

On behalf of the ArchivesSpace Board of Trustees and the ArchivesSpace community, I want to thank you for your continuing interest and membership in the ArchivesSpace program. The ArchivesSpace program has enjoyed a very successful year since beginning member enrollment in April 2013. It elected a Board of Trustees, appointed members to the Technical and User Advisory councils, and has enrolled well-over a hundred ArchivesSpace members.

With the approach of a new fiscal year, the ArchivesSpace program needs to elect two Trustees to the ArchivesSpace Board, one representing the very large membership level, one representing the small membership level, and both replacing Trustees whose terms are expiring. The terms for the two candidates elected to the Board will be July 1, 2014-June 30, 2016.

To that end, I am pleased to report that the ArchivesSpace Board of Trustees recently constituted a Nominations Committee to oversee the process of electing Trustees, including constructing a slate of candidates. Members of the 2013/2014 Nominations Committee are:

· Carol Mandel, Chair, New York University (Chair of the Board of Trustees)

· Sibyl Schaefer, The Rockefeller Archive Center (Chair of the Technical Advisory Committee)

· Gordon Daines, Brigham Young University (Chair of the User Advisory Committee)

· Kat Stefko, Duke University (Member-at-Large representing Very Large and Large membership levels)

· Rachel Vagts, Berea College (Member-at-Large representing Medium, Small, and Very Small membership levels)

The ArchivesSpace Board of Trustees (http://www.archivesspace.org/board) is charged with providing oversight for ArchivesSpace application and community, including fiscal oversight; approval of development priorities, and oversight of the Technical and User Advisory councils. To meet the needs of a broad and diverse membership in a balanced and equitable way, the ArchivesSpace Board of Trustees is composed of eleven members:

9 voting members:

5 elected members, one from each of the five membership categories;

3 standing members, one representing each of the three project partners: New York University, UC San Diego, and the University of Illinois, Urbana-Champaign; and

1 member representing the LYRASIS management team.

2 ex officio members:

ArchivesSpace Program Manager and

1 member of the LYRASIS Board of Directors.

Again, I am pleased to invite you to nominate candidates for the Board of Trustees representing ArchivesSpace members in the Very Large and Small membership levels. Nominees must be staff of an ArchivesSpace member organization in the Very Large and Small member levels (see the member lists at http://www.archivesspace.org/members). Nominees should also have administrative and fiscal oversight experience, characteristics typical of a Director or Associate Director.

Nominations must be received by May 30. Each nomination should be supported by a statement that briefly describes the nominee’s interest in and qualifications for serving on the ArchivesSpace Board of Trustees. An election will be held soon after the slate of candidates is constructed.

I look forward to receiving a nomination from you. Please send it to Bradley Westbrook (brad.westbrook@lyrasis.org), the ArchivesSpace Program Manager, who will collect nominations on behalf of the Nominations Committee.

Cordially,

Carol A. Mandel

Chair, ArchivesSpace Nominations Committee

Dean, Division of Libraries, New York University