Nominating Committee Timeline

The Nominating Committee will be constituted at the 3rd Quarter Board Meeting each year (typically in March), and it will begin its work in early April. Its work will conclude in June after elections have concluded and appointments have been made to the councils.

November-January

• 2nd Quarter Governance Board Meeting or subsequently via email vote: Nominating Committee Chair is appointed by Governance Board. According to the Bylaws, Nominating Committee Chair may be the Governance Board Chair or a member of the Governance Board designated by the Governance Board Chair. The Governance Board Chair may ask Board members to vote to approve the selection of a designee.
  
• The Nominating Committee Chair reviews the responsibilities associated with the role in preparation for managing the Nominating Committee and nominations and election processes.

January-March

• Nominating Committee Chair consults with Program Manager and others as needed to develop a slate of nominees for appointment to the Nominating Committee.
  • The Nominating Committee consists of 9 members:
    • Chair of the Governance Board, or another Board member delegated the role
    • Chair of the Technical Advisory Council
    • Chair of the User Advisory Council
    • Five at large members, each representing one of the ArchivesSpace membership levels
    • ArchivesSpace Program Manager, ex officio 
• Nominating Committee Chair reviews slate of nominees for the Nominating Committee with Governance Board Chair in preparation for presentation at 3rd Quarter Governance Board Meeting

March

• 3rd Quarter Governance Board Meeting: Board Chair proposes slate of nominees for Nominating Committee appointments for discussion and approval.
• Nominating Committee Chair informs Nominating Committee appointees of their appointments:
  • Nominating Committee Appointment - Email Template
• Nominating Committee Chair schedules initial conference call/virtual meeting with Nominating Committee members for late March or early April. Chair convenes additional calls/meetings with Committee members as needed through May, keeping in touch with members between meetings via email.

April

• Early April: Nominating Committee reviews, revises as needed, and posts calls for nominations to fill any vacancies on the Governance Board, TAC, and UAC, as indicated by the Program Manager (who will have consulted with Governance Board Chair and relevant Bylaws requirements):
  • Call for Nominations for Governance Board Elections - Email Template
    
  • Call for TAC Nominations - Email Template
    
  • Call for UAC Nominations - Email Template
    
  • Tips:
    • Select a submission deadline for nominations towards the end of April, generally the last Friday.
    • Aim to post the calls for nominations sometime during the first week of April (avoid April Fool's Day).
    • As noted in the templates, the calls for nominations should be posted to the ArchivesSpace User Group mailing list and Member Representatives mailing list. LYRASIS staff can provide assistance with posting privileges and postings.
• Mid to Late April: