2022-06-28 Meeting notes

5 mins

Roll Call/Icebreaker

@Regina Carra

Icebreaker: Favorite summer beverage.

5 mins

UAC Updates

@Regina Carra

• UAC Vice Chair for next term will be Suzanne Reller

• Membership changes for the upcoming term:

  • Rotating off

    • Joshua Shaw

    • Angela White

    • Liz Beckman

  • Joining

    • Mary Pedraza (Fine Arts Museums of San Francisco)

    • Alexis Peregoy (University of Arizona)

    • Eden Orelove (Smithsonian)

    • Chris Tanguay (MIT)

    • Keli Schmid (Denver Public Library)

• Sub-team assignments

  • Mary – Member Engagement

  • Alexis – Testing

  • Eden – User Docs

  • Chris – Usability

  • Keli – Dev Pri

• Each sub-team gets one new member next term. UAC teams contain 4-5 members; Cross-Council teams contain 6-7 members (3-4 UAC members each)

• Expect a “finalized” roster of sub-teams to be sent to the UAC listserv and new UAC roster (with emails) to be posted on wiki soon

• Sent welcome email to each new Council member and CC’d their respective sub-team Lead (leads do not need to take any action at this time, but may if desired)

• New member orientation planned for July

• Revising Orientation page on wiki for clarity. Going to be rebranded as a Council Handbook-type resource

5 mins

Program Update

@Christine Di Bella

• Events coming up, including this afternoon’s webinar on reparative description and announcements about member forum (in-person and virtual)

• Developer staffing changes: New developer starts next Tuesday (John Smith, has previous ASpace experience at Cornell). New front-end developer position announced

10 mins

Sub-team Reports

Development Prioritization

@Angela White

@Daniel Michelson

• https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2983428132

• 120 tickets reviewed and assigned the following statuses

  • Ready for implementation: ~55

  • Ready for community developer: ~6

  • Awaiting more information: ~15

  • Closed: ~44

Users Documentation

@Johanna Carll

@Margaret Kidd

• Continued working on Digital Object pages

• Planning for next year (Rebecca Baugnon will be junior lead)

• Retrospective

Testing

@Joshua Shaw

• Full app regression testing for 3.3.0 release.

• Watching or testing 15 new Jira tickets.

• Cory Nimer to lead testing for next term. Vice lead TBD.

• Testing Retrospective

Usability

@Althea Topek

• Retrospective and planning for next term

• Digital object ticket review

• 2022-2023 Vice Lead - Cory Nimer

Member Engagement

@Bailey Hoffner

• Making the Case for ArchivesSpace:

  • Real need for this with return to in-person events

  • Jessica moving forward with next steps

• Member Match 2021-22 Wrap Up

  • June 2 Coffee Chat went well

  • End of Year Survey Finalized

  • Thank you email with survey link to go out to Member Match listserv on June 30

• Member Match 22-23 Launch

  • Matches finalized, Participants will be informed of matches July 1

• https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2749333547

• Upcoming Next Term

  • Member Match Launch Event for late summer/fall

  • Patrick Milhoan to serve as Vice Lead for 22-23 term

20 mins

Presentation and Discussion of 2021-2022 Retrospectives

@Regina Carra

In your presentation, please include:

• Accomplishments from this term.

• Priorities for next term

• Optional: Things to do differently next term

• Leadership assignments for next term

Development Prioritization

@Angela White

@Daniel Michelson

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2983428132

Will do a more formal retrospective in the first meeting of the term

Users Documentation

@Johanna Carll

@Margaret Kidd

Testing

@Joshua Shaw

Usability

@Althea Topek

A lot of slow-down due to member departures

Hoping to provide more concrete goals, focusing on individual projects (basically regrouping)

Member Engagement

@Bailey Hoffner

@Regina Carra

5 mins

Final thoughts

@Regina Carra

Thank you to everyone for their hard work this year!

Claps for Dan and Randy for being our fearless Council leaders this term.

Additional thanks to Josh, Angela, and Liz. We will miss you next term.

Next Meeting

@Regina Carra

TBD (early August-- after Orientation and before SAA)

Subteams may start work or not in July at their discretion

Expect a Doodle poll in early/mid July to set up monthly meeting time.

Have a nice break!

Last call for comment