Recommendations
The ArchivesSpace User Advisory Council Reports Subteam recommends the following of inclusion in the 2017 March release of ArchivesSpace.
The committee recommends keeping and removing options from the current pre-defined reports available as a Background Jobs in the application.
Title Dispostion Priority Notes Names List Report Keep High
Rename "Agents List Report" to better correspond with labels used in staff interface. Digital Object List Table Report Keep High
Digital Object File Versions Report Keep High
Unprocessed Accessions Report Keep High
Shelflist Report New High
Accession Record Report New High
Subject with Linked Records Report New High
Accession Receipt Report New High
Resources Deaccessions List Report Keep Medium
Accessions Deaccessions List Report Keep Medium
Resources Restrictions List Report Keep Low
Accession Unprocessed Report Keep Low
Accessions Acquired Report Keep Low
Accessions Subjects Names Classifications List Report Keep Low
Accessions Uncatalogued Report Remove Accessions Production Report Remove Repository Report Remove Accessions Locations List Report Remove Replace with new Shelflist Report. Accessions Records Report Remove Replace with new Accession Record Report. Subject List Report Remove Replace with new Subject with Linked Records Report. Names to Non Preferred Report Remove Location Records Report Remove Replace with new Shelflist Report. Resources Instances List Report Remove Replace with new Shelflist Report. Resources Locations List Report Remove Replace with new Shelflist Report. Accession Receipt Report Remove Replace with new Accession Receipt Report Accessions Cataloged Report Remove Accessions Inventory Report Remove Replace with new Accession Record Report. Accessions Processed Report Remove Created Accessions Report Remove Replace with new Accession Record Report.
- The committee recommends adding the following new reports.
- Shelflist Report
- Accession Record Report
- Accession Receipt Report
- Subject with Linked Records Report
Report Definitions
Shelflist Report
Description
The Shelflist Report includes a list of all locations and their associated top containers.
Purpose
This report is intended to support storage assessment, inventorying, shelf-reading projects. It is designed to answer the following questions:
What are the locations that do not have associated containers?
What are the locations that have containers, and what containers are they and to what accessions and resources do they belong?
- What are the temporary locations and which ones have associated containers, and what containers are they and to what accessions and resources do they belong?
Data Sources
Label | Table | Field | Example |
|---|---|---|---|
Repository | repository | name | Special Collections |
Temporary Location | location | temporary_id | null |
Building | location | building | Library |
Floor | location | floor | 4 |
Room | location | room | 440 |
Area | location | area | Manuscripts |
Location Barcode | location | barcode | 11988006457623 |
Coordinate Label 1 | location | coordinate_1_label | Row |
Coordinate Indicator 1 | location | coordinate_1_indicator | 1 |
Coordinate Label 2 | location | coordinate_2_label | Section |
Coordinate Indicator 2 | location | coordinate_2_indicator | 1 |
Coordinate Label 3 | location | coordinate_3_label | Shelf |
Coordinate Indicator 3 | location | coordinate_3_indicator | 1 |
Location Profile | location_profile | name | Compact Storage Shelf |
Title | accession resource | title | Cadek Conservatory programs and photographs |
Identifier | accession resource | identifier identifier | MS-009 |
Container Type | container | type_1_id | Box |
Container Indicator | container | indicator_1 | 1 |
Container Barcode | container | barcode_1 | 11988006458544 |
Container Profile | container_profile | name | Document Case (Legal) |
Formatting
Enumeration identifiers should be translated to their corresponding enumeration values for the fields listed below.
location.temporary_id
container.type_1_id
Brackets, quotation marks, commas, and null values should be removed from the fields listed below. Instead, subfields should be separated by hyphens, e.g. ABC123-DEF456-GHI789-JKL123.
accession.identifier
resource.identifier
Export Formats
Users of the Shelflist Report may export their data in the following formats.
CSV
PDF
RTF
HTML
JSON
Additional Notes
When constructing the report, care must be taken to allow nulls in all fields. In particular, the report should not fail simply because an institution has chosen not to use the Location or Container Management functionality.