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2019 April 4, 11:00am EDT / 10:00am CDT / 9:00am MDT / 8:00am PDT
Attendees
Not in attendance
Goals
Conference call info
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Discussion items
Time | Item | Who | Notes |
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9:00 | Roll call |
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9:05 | Review previous meeting minutes |
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9:05 | Documentation review updates and feedback |
| Brittany: Basics, Resources - Basic
- Needs to be updated to include assessment records
- Searching section needs to be updated
- Resources
- Rights statements images are broken.
Jamie: User Accounts, Repositories - Change gender pronouns from (her or his, his/her, h/her) to a consistent "their" across the entirety of the documentation.
- Consistency and Typos
Jasmine: Reports, Importing and Exporting Data, Controlled Value Lists - Updates for grammar, clarity, and consistency, broken images and links.
- Updates to reflect version 2.5.2
- Permissions required for using these functionalities
- Added and deleted report types and configurable and non-configurable controlled value lists
- Added assessments as import type and export options for MARCXML
John: Accessions, Subjects - Slight updates and updates to broken images.
Kate: Assessments, Events - Update guidelines to make less detailed and more succinct.
- Update language from events to modifications.
- "The other comment I have is I might use the word “modifications” instead of “events” for that section, but I am not sure why that was the original word chosen, and there might be a specific reason I am not aware of. It states that:
'Repository staff may use event records for several reasons, including: to document actions that modify archival records, to document actions that create new relationships between archival records, or to document validity and integrity checks.'”
Kevin: Containers, Digital Objects, Locations - Updates to outdated images.
- Kevin notes that his institution does not use locations and space calculators in-house, so could be judge of this in depth
Susan: Agents, Classifications
- Group will submit one document of revisions to Jessica, using the documentation review wiki page
- Beginning of document will cover style changes, then each documentation section. If no changes need to be made to a section, provide the title of the section and a note that the section was up to date. For broken images, specify where there are broken images in the section.
- Note: ArchivesSpace may eventually move to a different system for its documentation, so that it is easier to maintain documentation.
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| Documentation writers' survey |
| This seems close to being ready to send out: Link to the survey: https://docs.google.com/document/d/1suUzK3e3OLUWRbEfMXttrTfp0bOdAETFY8b8RZ2vwso/edit - No additional feedback on the call. Add comments or revisions to the document by the end of this week.
- Kevin will send survey out to user group and Google group next Monday. John also suggested the ASpace Twitter, SAA Collection Management Tools section.
- Survey will be out for 3 weeks.
- Sub-team will talk about results in next call (mid- to late May).
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