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Topic

Updates/Notes

  •  Welcome and ice breaker

  • Longest road-trip you’ve ever been onWhat balloon/float would you most like to see in the Thanksgiving parade?

  •  Vice Lead Still Needed

  • Any questions or concerns?

  • Reviewed Vice Lead responsibilities this year and Lead responsibilities for following year

  • Jaime will pass on name to UAC, when available

  •  Review first First Friday (10/4, 11/1)

  • Upcoming dates/hosts

    • January 10: Kolbe

    • February 7: Mary

    • March 7: Jaime

    • April 4: Christine

    • May 2: Kolbe

    • June 6: Jaime

  • 10/4: Christine hosted10

    • Shared new resource document with attendees

  • 11/1: Jaime Hosted

    • 5 ME members; 3 cohort members

    • Discussed: Locations in ASpace & Aeon, Airtable, NCSU’s Circa; Digitization for reference; non-public Accession access via custom reports, stubs, or creating a “dummy” reporitory

    • Follow up with AS about group assignment?

  •  Review joint TAC/UAC mtg. (11/19)

  • Jaime presented current work

    • Mary presented on Code of Conduct Task Force

  • See agenda

  • Jaime missed meeting; Mary was able to share MM info w/ group and put in request for collab

    • Received follow-up email from Austin Munsell regarding possible collaboration opportunities with TAC sub-teams (Tech Docs, Metadata)

  •  Half-year Survey

  • Is more asynchronous work needed on draft?

  • Aim to send on ?Decided to skip half-year survey in favor of a more structured year end survey with opportunity to respond anonymously

  • Jaime will send half-year summary email to cohort, with primary aim of determining if any members have not been able to have the desired level of communication with their match(es)

  •  Plan Mixer 2

  • Date: October December 18th 9:30/12:30 pm (instead of monthly meeting)

  • Topic: Presentation/discussion with other sub-team

  • Need text by ? if we want it included in monthly update

  • Post message to MM list multiple timesSee above for discussion of partner to present

  • Community Zoom Account Guidelines

    • Ask to get code from ASpace Zoom account

  • Draft message about MM #2; post to MM list multiple times

  • Too late to include in monthly news round-up from AS; Jessica will send separately

  •  Prep for Slack rollout

  • Draft of intro message before invitations sent by Jessica

    • Invite will look spammy & come directly from Slack, so intro message from us is important

  • Include in half-year summary message

Open Discussion

  • Next sub-team meeting: January 15, 2025!

  • Learned that Atlas & Lyrasis give hosting discounts to ArchivesSpace members!

  • Previous ME sub-team created ArchivesSpace advocacy page/doc that is shared with prospective members

To-Do List

  •  Jaime: Solicit Confirm sub-team partner for MM Mixer #2
    •  Make sure Zoom is set up Set up Zoom for December Mixer
    •  Send invite text to Jessica to share in update
    •  Send to MM list (multiple times)
  •  Jaime: Finalize draft of half-year survey Draft half-year summary/check-in email
    •  Include Slack intro
    •  Remind people of upcoming dates (no Dec FF, Jan FF is 1/10, MM#2 is imminent)
      •  Jessica: Create Slack channel for Member Match within ASpace space once email is sent
  •  Jaime: Review Google Drive
    •  Add Mary’s new email address
    •   Determine what needs to be updated/assigned new ownership
  •  Jaime: Finalize charge revision and send to UAC for review
  •  Jaime: Report Vice Lead selection to UAC, when known
  •  Jaime: Draft & send Slack “Intro” message to MM cohort
    •  Jessica: Create Slack channel for Member Match within ASpace space
  • Mary: Add report on Code of Conduct task force to minutes