2024-11-19 UAC Meeting agenda and notes

10 mins

Introductions

@Rebecca Baugnon

Icebreaker: What is your favorite holiday side dish?

10 mins

UAC Updates

@Rebecca Baugnon

Reminder: We need sub-team Vice Leads! Let Rebecca know when vice leads have been decided

Monthly discussion schedule:

• November: User Documentation

• January: Member Engagement

• March: Testing

• April: Dev-Pri

• May: Usability

Workplan Updates:

• Many sub-teams have reached a point of “term regularization” with regard to responsibilities and activities.

• Community engagement through outreach on listservs, surveys, potential presentations at member forums continues to be priority for many sub-teams

• Use of Jira tags as a method of information communication is common; ensure that leadership transition documentation includes training and ownership of this space for each sub-team’s use case.

• Consider converting your sub-team’s workplan to the Workplan Template if you did not use it this year to ensure continuity across sub-teams on both Councils.

5 mins

Program Update

@Christine Di Bella

10 mins

Sub-team Reports

Development Prioritization

@Matt Strauss

• Reviewed 12 tickets at November meeting

• Seeking community input on ANW-744: As an archivist, I want to view records created/updated by a particular userAwaiting More Information

Member Engagement

@Jaime Margalotti

• Held Member Match Mixer #1 - “Tips & Tricks” (10/16) - 8 cohort members attended; good discussion focused on clean-up tips/tools (API, OpenRefine, plug-ins, etc.)

• Hosted monthly First Friday “Take a Break with ArchivesSpace” (11/1)

• Worked on Charge revision draft; hoping to complete at next meeting (11/20)

• Planning begun for Member Match Mixer #2 (12/18); looking for a sub-team to collaborate with!

• Upcoming: Review draft & send out half-year survey to Member Match cohort

Testing

@Michelle Paquette

• Completed regression testing for Version 4.0.0

• Held Regression Testing Debrief session to discuss what worked well, what needs improvement, what questions people had. Will use this information to improve the testing process.

Usability

@Susannah Broyles

Continuing discussions about Agents in the PUI

Submitting Jira tickets for:

• The placement of the question mark that leads to the user guide pages

• Getting the “View” option to appear while hovering over a resource record

Users Documentation

@Kelly.Francis

Focused on creating new documentation or updating existing documentation, mostly under Importing and Exporting Data, in preparation of release v4.0.0:

• Bulk Update of Archival Objects

• Importing Digital Objects within a Resource Record

• Importing Location Records

• Importing Subject Records

• Importing Assessment Records

• Splitting into separate pages Importing Accession Data or Digital Object Data from a CSV File

• Public Interface (under ArchivesSpace Basics)

2 mins

Open Mic/Questions for Sub-teams

20 mins

User Documentation Presentation and Discussion

@Kelly.Francis

Presentation slides

1 min

Next Steps

@Rebecca Baugnon

• December meeting is cancelled for most UAC members. If you are a sub-team lead, we will hold a 30 minute check-in meeting on Tuesday, December 17th at 4pm ET. Calendar invite is updated to reflect this information (hopefully!)

• Next full UAC Monthly Meeting is scheduled for January 21 at 12pm ET.