2024-11-19 UAC Meeting agenda and notes

Nov 19, 2024 12pm ET/ 11am CT/ 10am MT/ 9am PT

Call-in Information:

Join Zoom Meeting

https://uncw.zoom.us/j/84665162960?pwd=Ya5sMKpXyq7hTHlEo3zjmsbQ5oBuL4.1

Meeting ID: 846 6516 2960

One tap mobile
+16468769923,,84665162960#,,,,*571769# US (New York)
+16469313860,,84665162960#,,,,*571769# US

Participants

@Dalton Alves

@Rebecca Baugnon (Chair)

@Susannah Broyles

@Mattie Clear - Regrets

@Christine Di Bella (Ex-Officio, Program Manager)

@Elizabeth Delmage

@Kelly.Francis

@Matthew Gorham

@Amanda Greenwood

@Regine Heberlein (Ex-Officio, TAC Vice-Chair)

@David Krah

@Kelly Kress

@Noah Lasley

@Ryan Lee - Regrets

@Heather Lember

@Christine Liebson

@Jaime Margalotti

@Austin Munsell (Ex-Officio, TAC Chair)

@Michelle Paquette

@Mary Pedraza

@Kolbe Resnick

@Keli Schmid

@Matt Strauss

@Chris Tanguay

@Ashley Williams Clawson

Goals

Update members on UAC activities including activities of sub-teams
Discussion: Council leadership opportunities and talking about your Council service

Notetaker

@Dalton Alves

Time	Item	Presenter/Facilitator	Notes

Time	Item	Presenter/Facilitator	Notes
10 mins	Introductions	@Rebecca Baugnon	Icebreaker: What is your favorite holiday side dish?
10 mins	UAC Updates	@Rebecca Baugnon	Reminder: We need sub-team Vice Leads! Let Rebecca know when vice leads have been decided Monthly discussion schedule: November: User Documentation January: Member Engagement March: Testing April: Dev-Pri May: Usability Workplan Updates: Many sub-teams have reached a point of “term regularization” with regard to responsibilities and activities. Community engagement through outreach on listservs, surveys, potential presentations at member forums continues to be priority for many sub-teams Use of Jira tags as a method of information communication is common; ensure that leadership transition documentation includes training and ownership of this space for each sub-team’s use case. Consider converting your sub-team’s workplan to the Workplan Template if you did not use it this year to ensure continuity across sub-teams on both Councils.
5 mins	Program Update	@Christine Di Bella
10 mins	Sub-team Reports
	Development Prioritization	@Matt Strauss	Reviewed 12 tickets at November meeting Seeking community input on https://archivesspace.atlassian.net/browse/ANW-744
	Member Engagement	@Jaime Margalotti	Held Member Match Mixer #1 - “Tips & Tricks” (10/16) - 8 cohort members attended; good discussion focused on clean-up tips/tools (API, OpenRefine, plug-ins, etc.) Hosted monthly First Friday “Take a Break with ArchivesSpace” (11/1) Worked on Charge revision draft; hoping to complete at next meeting (11/20) Planning begun for Member Match Mixer #2 (12/18); looking for a sub-team to collaborate with! Upcoming: Review draft & send out half-year survey to Member Match cohort
	Testing	@Michelle Paquette
	Usability	@Susannah Broyles
	Users Documentation	@Kelly.Francis	Focused on creating new documentation or updating existing documentation, mostly under Importing and Exporting Data, in preparation of release v4.0.0: Bulk Update of Archival Objects Importing Digital Objects within a Resource Record Importing Location Records Importing Subject Records Importing Assessment Records Splitting into separate pages Importing Accession Data or Digital Object Data from a CSV File Public Interface (under ArchivesSpace Basics)
2 mins	Open Mic/Questions for Sub-teams
20 mins	User Documentation Presentation and Discussion	@Kelly.Francis
1 min	Next Steps	@Rebecca Baugnon	December meeting is cancelled for most UAC members. If you are a sub-team lead, we will hold a 30 minute check-in meeting on Tuesday, December 17th at 4pm ET. Calendar invite is updated to reflect this information (hopefully!) Next full UAC Monthly Meeting is scheduled for January 21 at 12pm ET.