2024-11-20 Member Engagement Meeting agenda and notes

https://lyrasis.zoom.us/j/86795379412?pwd=yAIBRaMXnA9ZLH4V2baVgX3BbyeZ01.1

• What balloon/float would you most like to see in the Thanksgiving parade?

• Any questions or concerns?

• Reviewed Vice Lead responsibilities this year and Lead responsibilities for following year

• Jaime will pass on name to UAC, when available

• Upcoming dates/hosts

  • January 10: Kolbe

  • February 7: Mary

  • March 7: Jaime

  • April 4: Christine

  • May 2: Kolbe

  • June 6: Jaime

• 10/4: Christine hosted

  • Shared new resource document with attendees

• 11/1: Jaime Hosted

  • 5 ME members; 3 cohort members

  • Discussed: Locations in ASpace & Aeon, Airtable, NCSU’s Circa; Digitization for reference; non-public Accession access via custom reports, stubs, or creating a “dummy” reporitory

  • Follow up with AS about group assignment?

• See agenda

• Jaime missed meeting; Mary was able to share MM info w/ group and put in request for collab

  • Received follow-up email from Austin Munsell regarding possible collaboration opportunities with TAC sub-teams (Tech Docs, Metadata)

    • Tech Docs has changed their focus and now using Awesome ArchivesSpace

• Review last year’s version

• Decided to skip half-year survey in favor of a more structured year end survey with opportunity to respond anonymously

• Jaime will send half-year summary email to cohort, with primary aim of determining if any members have not been able to have the desired level of communication with their match(es)

• Date: December 18th 9:30/12:30 pm (instead of monthly meeting)

• Topic: Presentation/discussion with other sub-team

• See above for discussion of partner to present

• Community Zoom Account Guidelines

  • Ask to get code from ASpace Zoom account

• Draft message about MM #2; post to MM list multiple times

• Too late to include in monthly news round-up from AS; Jessica will send separately

• Draft of intro message before invitations sent by Jessica

  • Invite will look spammy & come directly from Slack, so intro message from us is important

• Include in half-year summary message

Open Discussion

• Next sub-team meeting: January 15, 2025!

• Learned that Atlas & Lyrasis give hosting discounts to ArchivesSpace members!

• Previous ME sub-team created ArchivesSpace advocacy page/doc that is shared with prospective members

To-Do List