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2024-11-20 Member Engagement Meeting agenda and notes

2024-11-20 Member Engagement Meeting agenda and notes

Owned by Jaime Margalotti
Last updated: Nov 20, 2024
2 min read

https://lyrasis.zoom.us/j/86795379412?pwd=yAIBRaMXnA9ZLH4V2baVgX3BbyeZ01.1

Participants:

@Mary Pedraza

@Jessica Crouch

@Jaime Margalotti

@Christine Liebson

@Kolbe Resnick

Goals:

  • Vice-Lead still needed!

  • Review First Friday event (10/4, 11/1)

  • Review member Match Mixer #1 - “Tips & Tricks”

  • Review joint TAC/UAC meeting (11/19)

    • Code of Conduct Task Force update

  • Planning for Member Match Mixer #2 (12/18)

  • Finalize Charge revision

  • Initial review of half-year survey

  • Plan for Slack implementation

Topic

Updates/Notes

Topic

Updates/Notes

Welcome and ice breaker

  • What balloon/float would you most like to see in the Thanksgiving parade?

 

Vice Lead Still Needed

  • Any questions or concerns?

  • Reviewed Vice Lead responsibilities this year and Lead responsibilities for following year

  • Jaime will pass on name to UAC, when available

Review first First Friday (10/4, 11/1)

  • Upcoming dates/hosts

    • January 10: Kolbe

    • February 7: Mary

    • March 7: Jaime

    • April 4: Christine

    • May 2: Kolbe

    • June 6: Jaime

  • 10/4: Christine hosted

    • Shared new resource document with attendees

  • 11/1: Jaime Hosted

    • 5 ME members; 3 cohort members

    • Discussed: Locations in ASpace & Aeon, Airtable, NCSU’s Circa; Digitization for reference; non-public Accession access via custom reports, stubs, or creating a “dummy” reporitory

    • Follow up with AS about group assignment?

Review joint TAC/UAC mtg. (11/19)

  • Jaime missed meeting; Mary was able to share MM info w/ group and put in request for collab

    • Received follow-up email from Austin Munsell regarding possible collaboration opportunities with TAC sub-teams (Tech Docs, Metadata)

Half-year Survey

  • Decided to skip half-year survey in favor of a more structured year end survey with opportunity to respond anonymously

  • Jaime will send half-year summary email to cohort, with primary aim of determining if any members have not been able to have the desired level of communication with their match(es)

Plan Mixer 2

  • Date: December 18th 9:30/12:30 pm (instead of monthly meeting)

  • Topic: Presentation/discussion with other sub-team

  • See above for discussion of partner to present

  • Community Zoom Account Guidelines

    • Ask to get code from ASpace Zoom account

  • Draft message about MM #2; post to MM list multiple times

  • Too late to include in monthly news round-up from AS; Jessica will send separately

Prep for Slack rollout

  • Draft of intro message before invitations sent by Jessica

    • Invite will look spammy & come directly from Slack, so intro message from us is important

  • Include in half-year summary message

Open Discussion

  • Next sub-team meeting: January 15, 2025!

  • Learned that Atlas & Lyrasis give hosting discounts to ArchivesSpace members!

  • Previous ME sub-team created ArchivesSpace advocacy page/doc that is shared with prospective members

To-Do List

Jaime: Confirm sub-team partner for MM Mixer #2
Set up Zoom for December Mixer
Send invite text to Jessica to share
Send to MM list (multiple times)
Jaime: Draft half-year summary/check-in email
Include Slack intro
Remind people of upcoming dates (no Dec FF, Jan FF is 1/10, MM#2 is imminent)
Jessica: Create Slack channel for Member Match within ASpace space once email is sent
Jaime: Review Google Drive
Add Mary’s new email address
Determine what needs to be updated/assigned new ownership
Jaime: Finalize charge revision and send to UAC for review
Jaime: Report Vice Lead selection to UAC, when known
Mary: Add report on Code of Conduct task force to minutes

 

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