Time | Item | Presenter | Notes |
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5 min | Attendance ice breaker | Rachel Searcy | 🧊 Icebreaker: How do you organize your books at home? |
5 minutes | Program Update | Christine Di Bella | |
15 min | Sub-team Updates | Development Prioritization: Matt Strauss Integrations: Elizabeth Dunham Metadata Standards: Kevin Clair Technical Documentation: Jenna Silver Testing: Austin Munsell | |
5 minutes | TAC Business | | |
5 minutes | It’s Retrospective Time! | Rachel Searcy | |
| End of Term Notes | | Yearly Timeline of Council Activities Considerations for the End of Term Review which members of your sub-team are leaving at the end of the term; record any insights they might have in the retrospective. Beware of task Task ownership, ticket ownership, and Google Docs ownership Was someone in particular taking the lead on something? Are they here next term? Do they want to continue with that task? If they’re not here next term, who takes it on? Does it need to continue? What knowledge or resources can the old lead pass to the new lead? Does someone who is rotating off own a Jira ticket that needs followupfollow-up? A good solution here is to make sure someone else on your team is watching that ticket.
Review your Google Drive folders Appraise ye archivists, appraise!! Do you really need to keep that draft of a thing in Google Drive? Review existing files for relevance, delete or archive old files, leave comments in files if they need explanation, and organize the space for the next term. This is a good place for individuals to take action and not just leads. Remember: the place of record for council activities is the Wiki and you are not under any obligation to keep every working document. If you find an ephemeral document in Google Drive, feel empowered to delete it. Transfer ownership of important files if they are owned by members who are rotating off Review existing files for relevance, delete or archive old files, leave comments in files if they need explanation, and organize the space for the next term Subteam leads Members rotating off can transfer ownership to archivesspacehome[at]gmail[dot]com if needed.
Term Transition Doldrums Term transition is the period after our last official meeting and before the next one. That “next meeting” can be in July, but more often it is in August. Council activities slow but do not stop during this period, and one point in particular is that there is usually a quarterly report due in this transitional time. That means that just when you thought you could go on vacation, someone will reach out to you to contribute to that last quarterly report. Please keep that one last obligation in mind. Another thing that happens in this period is the assignment of new members. Leads will receive word about these assignments; your immediate obligation is to make yourself available for any questions from those new members prior to the next Councils Orientation (July).
Next Term With ALL THAT said, what What would you add? What are your transition pain points and successes?
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| Sub-team breakout rooms | | |
3 min | Open Mic | | |
2 minutes | Closing Notes | Rachel Searcy | Next (and last!) TAC meeting: June 20th at 1pm EST / 10 am PST |