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Participants
Minutes
Quick links
Google drive space: https://drive.google.com/drive/u/1/folders/1RQftm8w4XkNISQHVbtjr6sNY4_iyyXMV
Test records: https://github.com/ASpace-Metadata-Standards
Published import/export AS standard: https://archivesspace.org/using-archivesspace/migration-tools-and-data-mapping
The MARC importer: Spreadsheet | Code
EAD 2002 importer: Spreadsheet | Code
Holding pen for ideas: 2022 Online Forum Ideas and Questions
Current Work Plan
2021-2022 Metadata Sub-team Work Plan
Previous Agendas
2021-08-19 Metadata meeting notes
2021-09-16 Metadata meeting notes
2021-10-20 Metadata meeting notes
2021-11-11 Metadata meeting notes
2021-12-09 Metadata meeting notes
Discussion Topics
Time | Item | Notes |
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5 mins | Intro | Two meetings back to back, one agenda (this one); James' resignation from TAC; new meeting time? |
AS Online Forum: March 21-22, 2022 | Presenting was one of our workplan goals for this term. Please review our preexisting page for 2022 Online Forum Ideas and Questions But now the rubber hits the road! We should:
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Records in Context | Please see your email (subject line
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Tiers of Support | Please review and comment here: https://archivesspace.atlassian.net/l/c/17RXGJP7 Goal is to publish this by the end of term. Background: This was an effort that partly pre-dated my work on TAC-MD and is an entirely new topic for some. The point of this document is to state what standards AS supports and more significantly, to what degree they are supported. The definitions and explanations are a distillation of past conversations, while the actual list of standards themselves is a holdover from last term or the term before, and is something we will revisit. For example, is it time that EAC-CPF be upgraded to Tier 1 support? Does the talk around EAD4 mean we leave EAD3 Tier 2? Etc. | |
MARC importer documentation and progress | We are not finished with MARC yet! This topic is especially significant for the AS Online Forum as being able to present a list of things being removed, a list of things being added, and the new mapping will all be significant preparations.
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MARC 510 versus 581 | Kevin Schlottmann Review of an ongoing discussion re: https://archivesspace.atlassian.net/browse/ANW-1350 | |
Above was 2022-01-27; below was 2022-02-03 | ||
Updates from last time (one whole week later) |
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New/Ongoing ticket review | In the last meeting we reviewed - ANW-547Getting issue details... STATUS and we had the following comments. Another review of this ticket is a low priority (at this time) given the items above.
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Kevin’s drafted ticket | Kevin sent us a draft of a ticket requesting that the AS importer code confirm the elements that were handled by an ingest process, allowing users an assessment of what was not handled. Here is his draft, below:
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Missing retrospectives | Elizabeth let me know that we are missing retrospectives from the Wiki. I raised this question and Christine said that she, as the admin, does have access to the deleted pages, but asked that we try and confirm what is missing given that Metadata hasn’t been around for long and that retrospectives may have been appended to other pages. We have only been around for two terms prior to this one:
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EAD Mapping reorganization | Purely optional: Opening the floor to Regine Heberlein to show us her continuing work and invite comments. | |
5 min | Next steps/homework |
Action Items
- Kevin Schlottmann Online Forum: Taking the lead on MARC questions and funneling data from the community
- Elizabeth Roke Online Forum: Taking the lead on the MARC spreadsheet and DACS mapping, also review 2021-2022 Metadata Sub-team Work Plan for related items
- Elizabeth Roke Feedback on this statement paragraph stating what we hope our role to be moving forward: that TAC-MD should be consulted in any change that includes an external standard: “Metadata Standards expects to contribute in a proactive role concerning the implementation or support of external standards in ArchivesSpace, meaning that the subteam should be included in any discussion or final decisions about whether, how, and to what degree to support an external standard in ArchivesSpace.”
- Elizabeth Roke Will add a column of repeatable fields to the MARC spreadsheet, which will turn into a Jira about supporting repeatable fields
- Kevin Schlottmann Review the notes for - ANW-784Getting issue details... STATUS on the 2021-2022 Metadata Sub-team Work Plan
- Kevin Schlottmann Minor edits to the draft of your ticket (did we find clarity on this?)
- Valerie Addonizio Create page to present off of https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3033006097
- Valerie Addonizio
Find the Resource JSON model and share with ElizabethNot so useful; sent list of required fields instead
Long term Action Items (by or at end of term)
- Elizabeth Roke Contact Mark about the EAD4 questions and invite him to a future meeting
- Elizabeth Roke and Valerie Addonizio Alert Christine to the updated version of the MARC importer mapping + inquire about how they might want the new tickets delivered (and good suggestion from Kevin to include the DACS mapping element in the ticket creation). Also inquire about keeping an older version of the mapping for posterity.
- Elizabeth Roke And Valerie Addonizio Contact Christine about publishing the Draft of Tiers of Support and our stance on being included upstream in decisions that effect external standards
- Valerie Addonizio Put RiC review in the notes in our retrospective. Essentially we know we absolutely must render a verdict on this, but we decline to do so on a draft. We have doubts about the stated aspirations (transmission standard, descriptive standard, one ring to rule them all). We want to be included in the decision of how ASpace reacts, and not just the recipients of said decision.
- Valerie Addonizio Put our statement about being included upstream in the notes in our retrospective
Minutes
Minutes are included in agenda, above.