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\uD83D\uDDD3 Date 13 Jun 2023
Zoom Info In meeting invite
\uD83D\uDC65 Participants 🔗 Helpful Links Council Handbook
Yearly Timeline of Council Activities
Guidelines for ArchivesSpace Council Sub-Teams
https://whimsical.com/council-information-pathways-8yWbXQ7Ad67rZVCpZncCzZ
\uD83D\uDDE3 Discussion topics Notetaker: Valerie Addonizio
Attendance: Rachel Searcy
Time
Item
Presenter
Notes
2 min
Welcome
Valerie Addonizio
Yearly Timeline of Council Activities
5 min
Program Update
Brian Hoffman (Unlicensed)
10 min
Sub-team Retrospectives
Development Prioritization: Daniel Michelson
Integrations: Sarit Hand
Metadata Standards: Kevin Clair
Technical Documentation: Rachel Searcy
Testing: Austin Munsell
Please place a link to your Subteam’s Retrospective and include 2-3 significant takeaways .
DevPri:
2022-2023 Dev Pri Retrospective
Eliminated remaining backlog of unassessed tickets, which may allow more detailed work in future
Sharing agenda and issuing open invitation to TAC/UAC members to join the meetings was successful
Integrations:
Metadata Standards:
Provided a spec for reporting of elements not handled by a metadata importer as part of ANW-1558
Conducted field-by-field testing of the EAD2002 importer and provided documentation (still finalizing before end of term)
Compiled a test file for every EAD node, as well as tools to make your own, available here
Documented common EAD 2002 import issues here
Conducted an EAC-CPF survey of the community
Conducted a needs-gathering session on Subjects during the User Forum
Piloted sitting in on DevPri meetings
Technical Documentation :
2022-2023 TechDocs Retrospective
⚒️ Rebuilding year: focused on clarifying and documenting internal processes and workflows
🧑🔧 GitHub repository maintenance: merged 10 pull requests and closed 3 issues. Training (within subteam and through Lyrasis GitHub for Everyone class) ensured that all members understand repository maintenance workflows.
📣 Outreach and engagement: Promoted use of technical documentation at Virtual Member Forum and began conversations with User Docs.
📆 Next year: More active evaluation and maintenance of documentation; identify ways to distribute work across subteam.
Testing :
2022-2023 Testing Retrospective
Completed testing for 61 Jira tickets and one full regression (3.4.0), plus a bonus round of testing for the make representative function.
Continued virtual work sessions for both Jira and regression testing. This seems to help, especially for incoming members.
5 min
Valerie’s Retrospective
Valerie Addonizio
Document and encourage cross-team collaboration
Acknowledge and reduce technical barriers and devise training
Reorganization and additions to internal documentation
More direct and personal support to Leads (Lead meetings, reduce context switching in emails)
Support and document the creation of ad hoc teams
30 min
TAC Retrospective
Valerie Addonizio
Rachel Searcy
It’s Retrospective time!Please click here to contribute to the TAC Retrospective
5 min
End of Term Notes
Valerie Addonizio
What happens next?
You all get a break!
Subteam leads contribute to one last quarterly report for this term
Rachel will be in touch to let new team leads know about new member assignments.
The next term’s workplan is due in September. You can decide to start work in July or August as long as you keep that deadline in mind.
Next Term
It’s never too early to start thinking about next term!
Incoming Leads in particular may want to review Yearly Timeline of Council Activities and
Guidelines for ArchivesSpace Council Sub-Teams
Consider keeping the same meeting times next term, since that slot is already taken up in your current schedule and it would only be new members that you’d need to poll for availability.
5 min
Open Mic
2 min
Closing Notes and Thanks
One last round of applause of Sarit, Randy, and Kevin S.!
It has been an honor to serve, you all know where to find me and I’ll certainly be around!
Super jazzed to turn it over to Rachel and Austin as Chair and Vice Chair!
🌴 😎 HAVE A GOOD SUMMER! 🏖️ 🍹
✅ Action items
⤴ Decisions