2023-09-28 Meeting Agenda and Notes

\uD83D\uDDD3 Date

28 Sep 2023

Identify vice sub-team lead.
Review workplan
- Identify any action item that should take precedent.
- Provide any edits, additions, etc.
Discuss plans to collaborate with User docs.

Suggestions:

Time	Item	Presenter	Notes
10 minutes	Last month's action items	Jenna	Review the need for a vice sub-team lead and establish role expectations for this position. Add to workplan: write up specific description and expectation of role. What does a Team Lead do, what does a Vice Team Lead do? Select member to fill role (if anyone is available). Variety of reasons why members have not yet stepped up. Bonnie may have capacity but is new and may prefer to wait before taking on more responsibility. Focus on defining role for the year? Does everyone have access to Github repository? Not all yet, added to Action Items.
15 minutes	Collaborations	Jenna	Talk about plans to collaborate with User docs. Review their workplan/landing page to identify anything that might overlap with Techdocs. (User Documentation) Identify any gaps (if any) that these two groups could fill. Discuss and decide what month to have joint meeting with User docs.
25 minutes	Review workplan	Jenna	Discuss brief history of techdocs Reference notes from 2022-10-05 Meeting Agenda and Notes for brief history. Review workplan, providing any additions/edits. Discussed some of the challenges between this group’s knowledge and experience as a volunteer-based group and what is needed to maintain and update TechDocs.
10 minutes	Recap	Jenna	Review action items Identify tasks for next month’s meeting. Github, setting up schedule and actions

Add to work plan to write up specific description and expectation of roles. What does a Team Lead do, what does a Vice Team Lead do?
Michelle Paquette and Bonnie Gordon to send their Github account info to Christine, so she can add them.
Alexander Duryee (Unlicensed) to ensure he has full access to the GitHub space
Add to the workplan the building of guidelines and review schedule between this group and the developers at Lyrasis, similar to UAC’s User Documentation Review Process.
All members review Work Plan once more before next month’s meeting, commenting with any edits they may have.