2024-5-23 Meeting Agenda and Notes

\uD83D\uDDD3 Date

23 May 2024

Maintain ArchivesSpace technical documentation in tech-docs Github repository

When new versions of ArchivesSpace are released, review release notes, providing edits/suggested changes to developers.
Identify documentation maintained by other sub-teams, link to it as appropriate, and avoid duplication of effort.
Perform yearly surveys of old documentation to provide edits/updates.
Review community-submitted issues and pull requests to the repository.
Review and manage AwesomeArchivesSpace.

Solicit feedback and contributions from the community

Encourage ArchivesSpace community to submit issues regarding documentation directly to the tech-docs repository or contact sub-team members via email to suggest improvements.
Monitor listserv for issues for which further documentation would be helpful, and create the appropriate documentation, or at least a stub for future documentation, in a timely fashion.

Perform outreach and make ArchivesSpace community aware of TechDocs

Promote TechDocs work and facilitate broad community knowledge by linking to relevant portions of documentation in listserv responses and other communications.
Suggest the inclusion of relevant links to TechDocs within documentation maintained by other sub-teams.

Time	Item	Presenter	Notes
10 Minutes	Review updated charge	Jenna	Review and provide edits to the charge. All members agreed with the new charge.
15 Minutes	Brainstorm how to support new TechDocs members	Group	Discuss how we can prepare next group of TechDocs members for their terms. Ideas: create a beginning of term training, review/train on all repository sites TechDocs manages, etc.? Members agreed a focus on training would be helpful, walkthrough of actual tasks
20 Minutes	End of year documentation	Group	Begin drafting end of year retrospective. Alex asked where things stood with the URL review. If we do not finish, divide up labor and set deadline for when it needs to be completed.
5 Minutes	Wrap/Questions	Group	Questions or concerns.