This page outlines the roles, responsibilities and expectations of the Lead and Vice Lead roles of the Testing Sub-Team.

Overarching Responsibilities

• Coordinate sub-team work throughout the year.

  • Distribute meeting polls and send calendar invitations.

  • Prepare and share meeting agendas in advance of meetings.

• Facilitate meetings, including:

  • Initial meeting at start of term.

  • Mid-year meeting after winter holidays.

  • Additional meetings held as needed (often aligned with ticket assignments or major testing cycles).

• Assign testing tickets, taking into account members' Testing Areas of Expertise.

• Lead regression testing for major releases.

• Facilitate working sessions where sub-team members work together on assigned tickets.

• Provide report-outs at TAC and UAC meetings.

• Stay in close communication with ArchivesSpace Senior Program Manager.

• Contribute updates to quarterly reports for the ArchivesSpace Governance Board.

Timeline of Responsibilities

Pre-Term/Summer (June-August)

Lead

• Receive new member list from UAC/TAC Chairs (usually June).

• Draft and send welcome email to all members (late July).

• Schedule initial meeting (by late July/early August) to introduce team members to each other, and onboard group to the work of the team. Shortly after the meeting:

  • Share access links to Testing spaces: Google Drive, JIRA, Confluence Wiki

  • Send Testing Areas of Expertise poll (this helps inform ticket assignments).

• Lead additional meetings as necessary as testing work become available.

• Recruit and onboard new Vice Lead.

Fall Term (September-December)

Lead

• Assign tickets to sub-team members as they become available.

• Schedule and lead sub-team meetings to coordinate testing work or other projects.

• Contribute and submit first quarterly report (due by November).

• Report out at monthly TAC/UAC meetings.

Vice Lead

• Assist with meeting facilitation, note-taking, or coordination.

• Serve as backup facilitator for meetings, working sessions or report-outs if Lead is unavailable.

Spring Term (January-May)

Lead

• Schedule and lead mid-year check-in meeting after holidays (by January).

• Oversee any remaining ticket assignments.

• Schedule special projects/efforts as needed.

• Contribute to quarterly reports (January, April).

• Prep report-outs for monthly TAC/UAC meetings.

• Begin transition planning for incoming Lead.

Vice Lead

• Take on more active support role as needed (e.g., prepare and give report-outs at monthly TAC/UAC meetings, facilitate working sessions, or update documentation/Confluence).

• Prepare for Lead role in upcoming term.