2023-03-01 Meeting Agenda and Notes

5 minutes

Roll call

Rachel

Notetaker: Liz

5 minutes

Sub-team updates

Rachel

Jenna has agreed to Vice Lead role! 🥳

• Potentially adding one new member next year and asking them to be Vice Lead from the beginning.

• If you know you won’t be continuing on TAC next year, see Valerie’s email and let her know.

5 minutes

Previous Month’s Action Items

Rachel

• Austin Munsell Jenna Silver Elizabeth M. Caringola Rachel Searcy Consider talking with your local developers/system maintainers to get their opinions on the documentation, identify gaps, identify potential contributors
• Liz will ask her dev group after they complete the 3.3.1 upgrade this month. UPDATE: Might have info to share after meeting with them on Friday. - Liz talked to her head dev and the only thing he mentioned was fleshing out documentation for the API; didn’t hear back from most of them.
• Rachel Searcy Start documentation on reviewing and merging Github pull requests
• Rachel Searcy Contact User Docs to gauge interest in proposing a session for the virtual forum

2 minutes

Repo check-in

Rachel

• Up to date

10-15 minutes

Virtual Member Forum presentation

Liz

• Virtual forum scheduled for April 4-5

• ArchivesSpace Virtual Member Forum 2023

• We’re proposing a joint session with User Docs. We’ll each present for 15 min and have 15 min of discussion.

• Liz will circulate a Google doc for the team to contribute ideas and share draft slides the week before the forum. Feedback very welcome!

• If anyone is interested in co-presenting, email Liz. Otherwise Liz is happy to do it.

• Link to proposal doc: https://docs.google.com/document/d/1ab8JILwOErUzry5VCGp89tNvz3CFY4xm1cavULCslV0/edit

10-15 minutes

Plan for April TAC presentation

All

• TechDocs is scheduled to present at the April TAC meeting (Tuesday, April 11)

• Prompts:

  • Something relevant to your subteam’s workplan, like workshopping an idea, getting feedback on a decision

  • Suggestions for TAC documentation/training

  • Simply to tell us what your subteam does! Walk us through a recent agenda, talk about a recent decision, peel back the curtain on your subteam!

• What should we talk about?

  • talk about challenges, what it means to be "rebuilding," creating documentation/resources so that you don't need to be a dev to use tech docs or to be an active/contributing member of the Tech Docs team, create more continuity within Tech Docs with our internal documentation

  • show a pull request in the repository to anchor the conversation and pull back the curtain - we could create a fake example if needed

  • Thanks Blake Carver for fixing a 404 error we found during the meeting!

Next meeting

April 5, 1pm EST – or cancel since the Virtual Forum is April 4-5?

• Rachel will send a poll to determine availability the week of March 27 so we can touch base again prior to the Forum and TAC meeting.