2019-12-13 Meeting notes

Roll Call

Program Update

Christine di Bella

UAC updates

Lydia Tang

Welcome new members, Johanna Carll (Harvard) and Krista Oldham (Clemens)!

Submitted a joint quarterly report. Will plan to continue this in the future.

Updated position description for chair and vice chair

Created with TAC chair Maggie Hughes:

Responsibilities and Expectations (draft)

Guidance on Council Resignations and Non-Participation

Sub-team Reports

Development Prioritization

Lydia Tang

Dev. Pri. met twice since the last UAC meeting and addressed 36 tickets. The survey closed and we are currently drafting up a blog post to share with everyone soon! Quick summary:

139 individual responses from 109 institutions. Top interests included:

• strong interest in configurability of the PUI and staff interfaces

• batch editing and data importing/entry

• refining the search functionality

• custom reports

We are seeking feedback on the following tickets!

1. https://archivesspace.atlassian.net/browse/ANW-357

2. https://archivesspace.atlassian.net/browse/ANW-769

Board Stats:

Bugs:

Awaiting Prioritization: 20

Awaiting More Info: 17

Feature Requests:

Awaiting Prioritization: 127

Awaiting More Info: 86

Documentation

Jasmine Jones (Unlicensed)

The new Help Center is hoped to be launched on December 13. If there are future user requests for revisions to the manual, feedback can be added directly to the user manual pages as inline comments.

Revision to the following sections is in process: digital objects, events, classifications. New pages added to manual for new sub-records: languages and ARKs.

Work plan for Docs Sub-Team: UAC Documentation Sub-Team: 2019-2020 Work Plan .

Testing

Brittany Newberry (Unlicensed)

The Testing sub-team is currently waiting to hear about assignments for testing of future releases.

Usability

Lydia Tang

Usability subteam met twice as a whole group and also in our smaller staff interface and PUI sub-subteams. We’ve been looking at tickets with the Usability tag and have been working on creating mock ups and reading up on complex topics.

Currently, we’re looking at the following tickets and would appreciate your feedback:

1. https://archivesspace.atlassian.net/browse/ANW-950

2. We’re also interested in custom reports. If you have thoughts about this, please let us know!

Any TAC-reporting subteam updates?

Discussion

1. UAC big-picture questions

   1. Are there things that the UAC can/should do as a unit beyond the subteams?

   2. How can we best fulfill our mission? Should our mission be updated?

   3. Is there documentation or onboarding that you would like to have/wish to have had?

2. Question: should we experiment with meeting monthly starting from March -June? TAC meets monthly. Goals:

   • for members to feel more connected and involved as a Council.

   • to figure out how to be “communication conduit between the ArchivesSpace Governance Board and ArchivesSpace member users.”

   • to explore ways the Council as an entity can advise ArchivesSpace “on the design and delivery of services, such as community support services, technical support, documentation, training, migration, hosting, etc.” (quotes from mission)

3. Any other topics? [please feel free to edit this agenda with your topics!]