2021-09-30 TAC/UAC Joint Meeting

10 min

Roll Call - Introductions

@Daniel Michelson

5 min

Program Update

@Christine Di Bella

• ArchivesSpace 3.1 has just been released.

• Next release is planned for late December/early January. This will be a significant change in how ArchivesSpace is deployed and requires an external Solr database. Training and documentation will be coming out.

• Currently doing training for diversity partners. Community wide training is coming up in October.

• ArchivesSpace will be participating in Hacktoberfest

10 min

TAC sub-team work plans

Integrations: @Sarit Hand

• 2021-2022 Integrations Work Plan

• Will be focusing on “How to integrate with ArchivesSpace” pages. Goal is to make more user friendly and raise visibility

Metadata Standards: @Valerie Addonizio

• 2021-2022 Metadata Sub-team Work Plan

• Trying a different approach to work plan with more detail

• Approaching work with more decisive decision-making and identifying what is not supported.

• Trying to narrow the scope of work for the team

Tech Docs: @Alicia Detelich @Dave Mayo (Unlicensed)

• Picking up work from last year including the API working group, and work on Jekyll.

• Will be focus on outreach and community feedback

10 min

UAC sub-team work plans

Member Engagement: @Regina Carra

• https://archivesspace.atlassian.net/l/c/T6CE9jnU

• Supporting Member Match program that was launched last year

• review project ideas and identify any new opportunities

• develop leadership guidance documentaiton

Usability: @Joanne Archer (Unlicensed)

• https://docs.google.com/document/d/1ZYmFCb_9wMrWgA5XRYMJ30kzQIdP1XRPobO29_RjC0o/edit?usp=sharing

• Continue review of tickets with usability tag

• Continue to seek community feedback on usability issues

User Docs: @Johanna Carll

• User Documentation Work Plan/Goals 2021-2022

• Update and review user documentation on a systematic basis

• Create documentation for new features (i.e., custom reports)

• question from group about how user documentation communicates updates and changes to community. Could there be something placed on landing page for User Docs to let people know about work. Committee will consider and discuss suggestions.

5 min

Cross Council sub-team work plans

Dev Pri: @Angela White

• Work plan: the Development Prioritization sub-team will continue evaluating and ranking bugs and feature requests at each meeting.

Testing: @Joshua Shaw

• Testing Work Plan

• Continue to test new releases

• Developing new onboarding process for new members

5 min

Open Mic

• TAC is looking at workflows, visibility, and training as themes for the year.

• Live leadership training videos are now available in Lyrasis learning.

• Question about the logic behind arrangement of confluence pages. ArchivesSpace is for general documentation; for community members to collaborate, information distribution and community collaboration

  Advisory council: collaboration for Advisory council but it is public. There are few spaces that are private for just council members

  Help center is a member only space; private space; benefit of membership

• Randy and Dan are preparing to a proposal to make organize Advisory Council in a more streamlined way.

• Question raised on behalf of organizations in the UK: What is the long term support for new releases. With upcoming release might be many small/medium institutions that won’t be able to make that adjustment quickly and want to stay on previous versions. Is there any scope for previous releases to be patched/fixed (vital) for a set period of time? 

  • ArchivesSpace has a small team that is not sustainable to patch previous releases

  • Will be focusing on providing a lot of training and support to make transition to external Solr/will be trying to make this transition as easy as possible

  • Code will still be up-so community members might patch any critical flaws

  • Could we bring it up at the community day in April? How many people could this affect? Is there a way for the community to help out? 

   

5 min

Upcoming

@Daniel Michelson @Randy Kuehn

• October TAC Meeting: A Doodle poll will be sent out soon

• UAC: let Dan know preference for sub team presentations