2024-06-20 TAC meeting notes

5 min

Attendance ice breaker

@Rachel Searcy

Icebreaker: Favorite summer treat

5 minutes

Program Update

@Christine Di Bella

Looking ahead to August at the Annual Member Forum in Chicago

Looking for volunteers to give presentations!

15 min

Sub-team Retrospectives

Development Prioritization:
@Brianna McLaughlin

Integrations:
@Elizabeth Dunham

Metadata Standards:
@Kevin Clair

Technical Documentation:
@Jenna Silver

Testing:
@Austin Munsell

Please place a link to your Subteam’s Retrospective and include 2-3 significant takeaways.

• Development Prioritization: Dev Pri Retrospective 2023-2024

  • Supported Program Team and Lead Developer on creation of new Jira guidance for the ArchivesSpace Community for the creation of new feature requests and bug reports.

  • Made progress with tickets which had been stuck in ‘Awaiting More Information’ for long periods.

  • It would be helpful to recruit members who use the PUI and/or have developer/technical experience.

• Integrations: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3877568515

  • Migrated current content regarding integrations with ArchivesSpace from the Integrations Sub-Team Confluence space to the Awesome ArchivesSpace GitHub site.

  • Appraised and disposed of all content in the Integrations Google Drive.

  • Maintained summary documentation of the Integration sunsetting process.

• Metadata Standards:

  • Continued work with ensuring ArchivesSpace is up to date with the standards it supports (EAD + MARC, mainly)

  • Cleaned up documentation pages on GitHub and elsewhere

  • Prepared and distributed a metadata standards community survey to be analyzed early in 2024/25 term

  • EAD: consider next year a task force? a TAC meeting?

  • Re: EAD4 - the technical subcommittee expects to have a draft release of the standard out before the SAA annual meeting

  • TS-EAS is also releasing a proposal for a new encoded archival functions schema.

• Technical Documentation: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3430449153

  • Restructured Techdocs to be an editorial role.

  • Established various workflows and audits to better manage/maintain technical documentation repositories.

  • Identified areas such as AwesomeArchivesSpace and will provide regular maintenance of that space. Established that TechDocs can provide editorial services to other groups when necessary.

• Testing: https://archivesspace.atlassian.net/l/cp/M06YLonk

  • Introductory sessions and ad hoc group work sessions continue to be useful testing support tools

  • Behavior scenarios and end to end testing suite may dramatically change the way testing operates

5 minutes

TAC Business

@Rachel Searcy

• Nominating Committee update: 9 new people will be joining next year

• Thank you to our members cycling off: Elizabeth Dunham, Elizabeth Russey Roke, Jenna Silver, Tom Steele

• Regine Heberlein has agreed to serve as Vice Chair next year!

• Rachel’s retrospective

  • Ways to use our time during monthly meetings

  • DevPri figuring out different workflows

  • Sunsetting the integrations team with utmost care

  • The tech docs team was able to restructure their work during this year which was helpful to grounding the committee’s work in new times to make it relevant

20 minutes

TAC Retrospective

@Rachel Searcy

• https://docs.google.com/document/d/1BNBxa46bvt5c4NhYdahNXp_yGU3RY8V_08l4lrCdMKc/edit#heading=h.jnyd748vet7j

• Christine- thinking about pull requests how to combine code from outside sources? Thinking about the community involvement? Most code in the application is created by the ASpace technical team itself (95%)

5 minutes

Term Transitions

@Rachel Searcy

@Austin Munsell

• What happens next?

  • Take a break!

  • Sub-team leads/vice leads will contribute to one last quarterly report for the term

  • Austin has been in touch to let incoming sub-team leads know about new member assignments

• Next term:

  • It’s never too early to start thinking about next term.

  • Incoming sub-team leads in particular may want to review the Yearly Timeline of Council Activities and Guidelines for ArchivesSpace Council Sub-Teams

  • Orientation for new members will be held sometime in July.

  • Next monthly TAC meeting will be in August, exact date TBD.

  • Next term’s workplan is due in September. You can decide to start work in July or August as long as you keep that deadline in mind.

  • Consider keeping the same meeting times next term, since that slot is already on your schedule.

3 min

Open Mic

EAD wants to get feedback at the SAA meeting in Chicago and any teams that are interested in providing feedback to the standard

Wants EAD4 to achieve was the community needs…reach out to Alex Duryee alexander_duryee@harvard.edu

2 minutes

Closing Notes

@Rachel Searcy

• Another round of applause for Elizabeth, Elizabeth, Jenna, and Tom!

• It’s been a true privilege and pleasure to serve as the Chair. Thank you all for all of your hard work and engagement this past year.

• Best wishes and good vibes to Austin and Regine as Chair and Vice Chair!