2024-02-28 TAC/UAC Joint Meeting

5 min

Welcome--

Ice-Breaker

@Suzanne Reller

@Rachel Searcy

Ice-breaker:

Which image of a librarian most appeals to you?

1 - “Children’s Librarian”

2 - “Wayne County’s First Librarian”

3 - “Pack Horse Librarian”

4 - “Reference Librarian with Man at Recordak”

5 - “Librarian Robert Harper Checking Out Costumes”

5 min

Program Update

@Christine Di Bella

ArchivesSpace Diversity Partnership info: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3550281745

2sSpasSpa5 min

(max 3 mins/sub-team)

Sub-team Reports - Work Plan Updates

Outline:

• Notable accomplishment(s)/goal(s) reached

• Goal(s) for remainder of the term

TAC sub-team work plans

Integrations:

• Working on Google Drive appraisal and final disposition to Confluence

Metadata Standards:

Continuing to work on MARC importer/exporter and ticket referral from DevPri. Drafted community survey focused on people’s use of ArchivesSpace and needs related to import and export of metadata using different standards.

Tech Docs:

• Implemented pull request calendar

• Exploring links audit

• Investigating issues with unauthenticated API endpoints

UAC sub-team work plans

Member Engagement:

• Accomplishments:

  • Started a new informal monthly event, Take a Break with ArchivesSpace

  • Held two quarterly events

  • Sent out half-year survey and used responses to inform future priorities

• Goals:

  • Plan and execute two more quarterly events

  • Update and send out application for next year’s member match

  • Make matches for next year

  • Finish strong!

Usability:

• Continue work on multilingual description use cases, with presentation at Virtual Member Forum

• Review usability-focused tickets forwarded by Dev Pri, or identified as needing more information

User Docs:

Notable accomplishments: Nearing completion of new documentation for v3.5.0; completed review of subject module documentation; completed review of fields that publish in a resource record in the PUI.

Goals for remainder of term: Publish assessment of resource record fields; follow through with sub-team collaborations (Testing/Tech Docs); Complete “continuity” documentation for future User Docs sub-team chairs.

Cross Council sub-team work plans

Dev Pri:

• Making good progress working through Jira tickets

• Started a collection of Jira tickets to circulate to the wider community for feedback so that we can better respond / understand needs etc.

• Planning work with Thimios Dimopulos to look at how we can support the community to submit and write Jira tickets. This is likely to be a major goal for the rest of this term and will be focussing our April meeting on this as a kick-off.

Testing:

• Onboarded new members, Michelle Paquette agreed to serve as vice-lead, held guided intro to Jira ticket and regression testing sessions.

• Completed testing for 24 Jira tickets including:

  • Improved Collection Organization

  • Revisions to Public Print to PDF output

  • User password reset

  • Revisions to reorder mode

• Completed full suite regression testing for 3.5.0

• Still hoping to update some outdated testing documentation and possibly record videos introducing Jira and regression testing for future members.

20 min

Discussion

Engaging with the ArchivesSpace member community

• Can you speak about your role for those who may not be familiar. What types of events or programs should go through you?  What should council members pursue on their own?

• What are some best practices for engaging with the ArchivesSpace community?

• What venues are available for communication?  

• What types of community engagement over the years have been most impactful?  Do you have any particular success stories to share?  Is there anything that you would like to see council members revive? 

• Are there any unusual or unconventional ideas for community engagement that you would like to see someone try? This could include things you have seen in spaces other than the ArchivesSpace community?

• Are there any future engagement initiatives in the works that would be good for this group to know about?

5 minutes

Announcements and Upcoming

@Rachel Searcy

@Suzanne Reller

March TAC Meeting - March 21 - 1pm Eastern/12pm Central/11am Mountain/10am Pacific

March UAC Meeting - The March UAC meeting has been cancelled. Our next meeting will be April 23 at 12pm ET / 11am CT/ 10am MT/ 9am PT

The ArchivesSpace Virtual Member forum will be March 26 and 27. Registration is now open.