2024-10-15 UAC Meeting agenda and notes

10 mins

Introductions

@Rebecca Baugnon

Icebreaker: What band or musician was the first album you owned?

3 mins

UAC Updates

@Rebecca Baugnon

Reminder: We need sub-team Vice Leads! Let Rebecca know when vice leads have been decided

TAC and UAC Chairs and Vice-Chairs will meet soon to discuss workplans. Updates forthcoming.

5 mins

Program Update

@Christine Di Bella

4.0 testing on-going; hoping for release candidate soon – within 2024.

Webinar on plugin hygiene (oct 17th)
November training on data clean up and maintenance (nov 6th); managing data longterm. ArchivesSpace members get discount on fee. Register via Lyrasis.

10 mins

Sub-team Reports

Development Prioritization

@Brianna McLaughlin

• Reviewed 12 tickets at Oct. meeting

• Developing standardized procedure for Dev Pri members to edit Jira tickets

Member Engagement

@Jaime Margalotti

• Held First Friday “Take a Break with ArchivesSpace” Zoom on 9/6, 10/4

• Sent out invite to Member Match Mixer #1 to be held 10/16 (“Tips & Tricks”)

• Shared “Member Match Suggested Discussion Topics” Google Doc with cohort

• Upcoming: deploy Slack for MM cohort; revise sub-team charge; plan Member Match Mixer #2 (12/18)

Testing

@Michelle Paquette

• Began regression testing for version 4.0.0, expected to complete on Friday, October 18

• Began using Slack for regression testing communication

• Identified Vice Lead: @Mary Kidd

Usability

@Susannah Broyles

Reviewing how Agents display in the PUI

Also discussing our “favorite” finicky ArchivesSpace usability issues to determine if they’re as common as we hope. If so, we may add them to our workplan. Our top two are:

• The placement of the question mark that leads to the user guide pages

• Getting the “View” option to appear while hovering over a resource record

Users Documentation

@Kelly.Francis

Writing new documentation for the bulk update functionality that will be included in the upcoming release. Also reviewing existing documentation, and updating as necessary, in the Importing and Exporting Data section.

2 mins

Open Mic/Questions for Sub-teams

30 mins

Talking about your Council service

@Rebecca Baugnon

Activity in breakout rooms: https://docs.google.com/document/d/19lE5fBGZql9dvjVotoXUkyBpxseb2JTBc5xAs5FOmdk/edit?usp=sharing

• Come out of today with a concrete reference resource to increase the visibility of your Council service at your home institution, explain its significance, and/or identify ways in which it supports your career growth.

• Breakout rooms will be mix of silent reflection, small group discussion, and writing exercise.

• When we return to main Zoom room, each group will share out:

  • 1-2 thoughts from your conversations on the discussion prompts that stood out to you.

  • An example of one of your impact statements.

  • An idea of how you might use this in your day job.

Breakout Room 1 Notes

Breakout Room 2 Notes

Breakout Room 3 Notes

Breakout Room 4 Notes

1 min

Next Steps

@Rebecca Baugnon

• Next meeting: Tuesday, November 19th at 12pm ET/ 11am CT/ 10am MT/ 9am PT