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Participants
@Dalton Alves
@Rebecca Baugnon (Chair)
@Susannah Broyles
@Mattie Clear (regrets)
@Christine Di Bella (Ex-Officio, Program Manager)
@Elizabeth Delmage
@Kelly.Francis
@Matthew Gorham (regrets)
@Amanda Greenwood
@Regine Heberlein (Ex-Officio, TAC Vice-Chair)
@David Krah
@Kelly Kress
@Noah Lasley
@Ryan Lee (regrets)
@Heather Lember
@Christine Liebson
@Jaime Margalotti
@Austin Munsell (Ex-Officio, TAC Chair)
@Michelle Paquette
@Mary Pedraza
@Kolbe Resnick
@Keli Schmid
@Matt Strauss
@Chris Tanguay
@Ashley Williams Clawson
Goals
Welcome new members
Overview of the year ahead and UAC business updates
Overview of workplans
Notetaker
@Rebecca Baugnon
Time
Item
Presenter/Facilitator
Notes
Time
Item
Presenter/Facilitator
Notes
10 mins
Introductions
@Rebecca Baugnon
Brief introductions for each member
Name, where you work, how long have you been on Council, sub-team(s)
Icebreaker: What was the first concert that you attended?
2 mins
Roster Updates
@Rebecca Baugnon
A warm welcome to our newest members:
Dalton Alves
Elizabeth Delmage
Amanda Greenwood
David Krah
Kelly Kress
Noah Lasley
Heather Lember
Christine Liebson
Kolbe Resnick
A recording of new member orientation is available here. Passcode is 2Wa+qJ!J
3 min
About This Meeting
@Rebecca Baugnon
UAC meets monthly except in December, when there will be no meeting.
UAC and TAC hold two joint meetings - one in September and one in the Spring.
Meetings typically consist of:
Overall UAC report
Report from the ArchivesSpace Program Manager
Reports from sub-teams on recent work
Block of time for discussion, usually led by one sub-team each month.
Notetaking assignments this term will be extended alphabetically to non-sub-team lead members.
5 mins
Program Update
@Christine Di Bella
5 mins
The Year Ahead
@Rebecca Baugnon
Yearly Timeline of Council Activities : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.
Terms begin in July and end in June. In June and July there is typically little Council work outside of the Chair’s responsibilities.
Joint TAC/UAC meetings are held twice a year, once early in the term (usually September) and again towards the end of the term.
Workplans are due and presented at the first joint meeting in September.
Quarterly reports to the Governance Board in August, October, January, and May
December meeting cancelled
Online member forum in the spring – Council participation is strongly encouraged.
Most Council work wraps up in June. Sub-teams complete a retrospective and work to make term-to-term transition as easy as possible.
Sub-teams usually meet monthly, although this can vary based on the work and needs of the sub-team (e.g., Testing).
Atlassian accounts for Confluence and JIRA, and Google Drive permissions should be up-to-date; if you or a member of your team do not have access to something you should, let me know!
Expectations for sub-teams:
Hold first meeting, if you have not already
Craft workplan for the term, to be presented at the TAC/UAC meeting in September
Identify sub-team Vice Leads
Expectations for all:
Attendance and Engagement:
Attendance and/or contributions to Council meetings. Participation in discussions.
Attendance and/or contributions to sub-team meetings. Communication with your sub-team lead(s) if you cannot attend or complete tasks.
Participating in ArchivesSpace community programs and events
Goals for this term:
Make monthly meetings more engaging and value-added.
Encourage Council leadership
In-meeting poll on UAC Monthly Meeting days/times
Rebecca will follow-up with with a Doodle poll to schedule October meetings and beyond.
Joint TAC/UAC Meeting in September (instead of normal UAC meeting). Please fill out Doodle poll.
Sub-team Leads/Vice Leads - Look for an e-mail from me to schedule a bi-monthly check-in.
10 mins
Sub-team Reports
Sub-team Leads:
Provide a general overview of sub-team responsibilities
Provide a summary of current projects
In the sections below - provide updates (if any) from work completed in July and August.
Development Prioritization
@Matt Strauss
Primary goal is reviewing and prioritizing feature request and bug reports
Special projects include seeking community input of certain tickets, standardizing JIRA ticket editing, and supporting ticket submission efforts
Reviewed 7 tickets at August meeting
Member Engagement
@Jaime Margalotti
General responsibilities:
Provide outreach and community support for the ArchivesSpace member community, primarily done through the Member Match program
Collaborating with the Community Engagement Coordinator to grow current engagement initiatives
Current projects:
Kicking off Member Match programming: Quarterly Mixers, Monthly informal events, informal discussion spaces
Continuing work with the Code of Conduct review task force
1st meeting was Thursday, 8/9/24
Testing
@Michelle Paquette
General responsibilities:
Testing Jira tickets as developers complete work
Full regression testing for ArchivesSpace major new versions
This year:
Review regression testing spreadsheet and attempt to “gherkin-ize” it
Done so far: Initial meeting and Jira testing assignments for 13 tickets
Usability
@Susannah Broyles
General responsibilities: respond to Jira tickets that streamline navigation, clarify the visual layout, identify accessibility improvements, and enhance the ease of use of for both the staff interact and the PUI.
Current projects: Review of PUI display of Agents module, ongoing multilingual description work.
Usability has not met yet this term.
Users Documentation
@Kelly.Francis
General responsibilities are to create, update, and maintain documentation for the ArchivesSpace Help Center
Current projects: review documentation for bulk import digital object spreadsheet; identify and consolidate duplicate pages in the User Manual; continue review of User Manual pages