2024-05-28 UAC Meeting agenda and notes

Time	Item	Presenter/Facilitator	Notes
5 mins	Introductions	Suzanne Reller	🧊 Icebreaker: Favorite Olympic Sport
5 mins	UAC Updates	Suzanne Reller	We are excited to announce that Mary Pedraza has agreed to serve as Vice Chair for 2024-2025 term! Congrats Mary! 👏 Dillon Thomas and Regina Carra have resigned from UAC. We thank them for their service. Regina was just one month shy of completing her term on Council! Are you interested in joining a 2nd subteam for the 2024-2025 term? If so, contact Suzanne or Rebecca.
5 mins	Program Update	Christine Di Bella
5 mins	Sub-team Reports (if any)
	Development Prioritization	Matthew Neely	May Dev Pri meeting continued work supporting Program Team on Community guidance for Jira. We provided feedback on templates for feature requests and bug reports. Also reviewed 7 Jira tickets at the May meeting.
	User Documentation	Rebecca Baugnon	Continued work on conversion of resource record fields that publish in the PUI spreadsheet to Confluence documentation. Discussed transition of sub-team lead Discussed Regina’s resignation
	Testing		Preparing for full regression testing early to mid-sumer related to system updates (not a new release). Michelle and Austin are working with Thimios to incorporate some behavior scenarios into the regression testing spreadsheet.
	Usability	Cory Nimer	Met with program team to discuss direction of multilingual description work Began discussion of pending tickets related to agent module usability in the PUI
	Member Engagement	Mary Pedraza	Regina is leaving for a non-ASpace institution and ha
	Code of Conduct Review Task Force	Mary Pedraza
5 mins	Questions for Subteams
3 mins	Preparing Sub-team Retrospectives	Suzanne Reller	Review: Considerations for the End of Term Sub-team Leads/Vice Leads will present retrospectives at our June 25th meeting. If your sub-team does not have a meeting planned before our next UAC meeting, consider scheduling a meeting. It’s ok if your retrospective is still in progress, but it should be finished by the end of June (just a few days after our June meeting!). Retrospectives are for everyone, not just the sub-team lead! The most generalized advice is to consider what to keep going, what to stop doing, and what to start doing. You can use your sub-team’s retrospective from last year as a template: 2022-2023 Dev Pri Retrospective 2022-2023 Testing Retrospective Member Engagement 2022-2023 Retrospective 2022-2023 Usability Retrospective User Documentation Sub-team 2022-2023 Retrospective
2 mins	Preparing for the end of term transition	Suzanne Reller	Review: Considerations for the End of Term Yearly Timeline of Council Activities Be aware of ownership: Tasks, Tickets, and Google Docs Review and appraise your Google Drive folders Term transition: Council activities slow over the summer but do not stop. Watch for emails for scheduling meetings or contributing to reports. In particular incoming sub-team leads will be receiving emails about new members.
20 mins	Council Retrospective Discussion and Thinking about your council service	Suzanne Reller	Brainstorming for our UAC Retrospective Last year’s UAC Retrospective Tips for Talking about Your Council Service
5 mins	Questions/Open Mic	Suzanne Reller
5 mins	Announcements and Upcoming Events	Suzanne Reller	Next Meeting: Our last meeting of the term is June 25. The discussion will be focused on sub-team retrospectives. After our June meeting, regular UAC meetings will take a break until August. There will be an orientation over the summer for new UAC members. Some sub-teams may meet over the summer.