2024-06-25 UAC Meeting agenda and notes

Time	Item	Presenter/Facilitator	Notes
5 mins	Introductions	Rebecca Baugnon	🧊 Icebreaker: What song reminds you most of summer?
5 mins	UAC Updates	Rebecca Baugnon	Membership Changes for next term Members who are rotating off: Kellen Carpenter Margaret Kidd Matthew Neely Cory Nimer Suzanne Reller We have 9 New Members starting in July. This not only replaces the members rotating off and our resignations this term, but also increases UAC membership slightly.
5 mins	Program Update	Christine Di Bella
5 mins	Sub-team Reports (if any)
	Development Prioritization	Matthew Neely	Completed work to feedback on Community Jira guidance and ticket templates with Program Team. Reviewed 14 tickets at April and May meetings.
	User Documentation	Rebecca Baugnon	Discussed next steps on how to publicize new documentation relating to fields that publish in a resource record in the PUI - look for an announcement in August. Discussed a new ticket and page comments. Discussed priorities for next term in light of development roadmap status.
	Testing		https://archivesspace.atlassian.net/l/cp/M06YLonk Introductory sessions and ad hoc group work sessions continue to be useful testing support tools Behavior scenarios and end to end testing suite may dramatically change the way testing operates
	Usability	Cory Nimer	2023-2024 Usability Retrospective Transitioned multilingual description effort to independent task force with Usability liaison
	Member Engagement	Mary Pedraza	https://archivesspace.atlassian.net/wiki/x/HwAg5Q Held final Member Match event for the year Transitioning to new cohort July 1
	Code of Conduct Review Task Force	Mary Pedraza	Holding final brainstorming session this week. Will have more to share soon.
5 mins	Questions for Subteams
5 mins	UAC Retrospective Report	Suzanne Reller	2023-2024 UAC Retrospective
20 mins	Presentation and Discussion of Subteam Retrospectives	Rebecca Baugnon	In your presentation please include Accomplishments from this term Challenges from this term Priorities for next term Optional: Suggestions for next term Leadership assignments for next term
	Development Prioritization	Matthew Neely	Dev Pri Retrospective 2023-2024 Accomplishments: Reviewed 77 Jira tickets Supported Program Team on new Community guidance and templates for Jira tickets. Made progress with Jira tickets stuck in 'Awaiting More Information. Creating a foundation for more Community input on tickets. Challenges: Felt Dev Pri would benefit in having more representatives using the PUI. Lack of members on developer side able to prgress technical / backened ticktets. Priorities for next term: Formalize process for Dev Pri to edit Jira tickets. Leadership assignments 2024-2025: Lead: Matt Straus (TAC) Vice-Lead: Brianna McLaughlin (TAC)
	User Documentation	Rebecca Baugnon	2023-2024 User Documentation Retrospective Accomplishments: Created new and updated existing documentation for improvements and new functionality in version 3.5.0. Continued systematic review of help center pages by reviewing and updating the Subjects module documentation. Completed review and created new documentation for a comprehensive list of fields that publish in the Resource record of the Public User Interface. Reviewed and updated documentation for 4 Jira tickets, 5 page comments, and 1 community submitted suggestion. Led a discussion on User Documentation at the January UAC meeting. Challenges: Large number of projects to undertake in updating documentation. Priorities: Continue systematic review of help center pages Begin to address duplicate pages in documentation by consolidating into one higher level page 2024-2025 Leadership: Lead: Kelly Francis Vice-lead: TBD
	Testing		https://archivesspace.atlassian.net/l/cp/M06YLonk During the previous year, the Testing Sub-team worked on the following tasks: Regression testing for the 3.5.0 release; Tested or are currently watching 23 specific Jira issues including 10 bugs and 13 new feature requests Began implementing behavior scenarios in the regression testing workbook in preparation for the next round of regression testing and potential development of an automated end to end testing suite. What Went Well We were able to complete our testing assignments on schedule, providing feedback to the development team about ongoing work. During each testing window we held scheduled virtual work sessions, which assisted with onboarding new members of the group and answering questions/addressing issues. A vice-lead (Michelle Paquette) was identified early in the term, hopefully easing the transition into leadership activities next year. What Could Be Improved Creation of Jira and regression testing overview videos was suggested early in the term, but that did not end up happening. We did not get around to updating the Testing Process - 2016 documentation. This may be irrelevant in light of proposed changes to the overall nature of ArchivesSpace testing and implementation of an end to end testing suite.
	Usability	Cory Nimer	2023-2024 Usability Retrospective Accomplishments Multilingual description survey, case studies Dev Pri ticket review Initiated usability review of Awaiting More Information tickets in Jira Challenges -- Priorities for next term Ongoing review of Dev Pri tickets Review of PUI display of Agents module Leadership assignments Susannah Broyles, lead Vice-lead TBD
	Member Engagement	Mary Pedraza
5 mins	Questions/Open Mic
5 mins	Announcements and Upcoming Events	Rebecca Baugnon	Subteam Leads/Vice Leads will contribute to one more quarterly report for this term. Next meeting TBD but will take place in August. Watch for a Doodle poll in July to set up monthly meeting time for next term. An orientation for new members will be scheduled for sometime in July. Sub-teams may continue work July at their discretion or wait until August. Have a great summer!

2024-06-25 UAC Meeting agenda and notes

Participants

Goals

Notetaker

What Went Well

What Could Be Improved