2024-06-25 UAC Meeting agenda and notes

5 mins

Introductions

@Rebecca Baugnon

Icebreaker: What song reminds you most of summer?

5 mins

UAC Updates

@Rebecca Baugnon

Membership Changes for next term

Members who are rotating off. Thank you!

• Kellen Carpenter

• Margaret Tuman Kidd

• Matthew Neely

• Cory Nimer

• Suzanne Reller

We have 9 New Members starting in July. This not only replaces the members rotating off and our resignations this term, but also increases UAC membership slightly.

5 mins

Program Update

@Christine Di Bella

Annual Member Forum planning is now underway. Virtual and In-person components are available. Accepting proposals now and registration open.

Cohort for diversity partnership have been selected and announced. 5 institutions have been selected. Each participating institution is eligible for resources like membership, hosting, training, and user and technical support.

5 mins

Sub-team Reports (if any)

Development Prioritization

@Matthew Neely

• Completed work to feedback on Community Jira guidance and ticket templates with Program Team.

• Reviewed 14 tickets at April and May meetings.

User Documentation

@Rebecca Baugnon

• Discussed next steps on how to publicize new documentation relating to fields that publish in a resource record in the PUI - look for an announcement in August.

• Discussed a new ticket and page comments.

• Discussed priorities for next term in light of development roadmap status.

Testing

@Ashley Williams Clawson

• Testing has been working on the retrospective over the last month.

Usability

@Cory Nimer

2023-2024 Usability Retrospective

• Transitioned multilingual description effort to independent task force with Usability liaison

Member Engagement

@Mary Pedraza

https://archivesspace.atlassian.net/wiki/x/HwAg5Q

• Held final Member Match event for the year

• Transitioning to new cohort July 1

Code of Conduct Review Task Force

@Mary Pedraza

• Holding final brainstorming session this week. Will have more to share soon.

5 mins

Questions for Subteams

5 mins

UAC Retrospective Report

@Suzanne Reller

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3886350337

20 mins

Presentation and Discussion of Subteam Retrospectives

@Rebecca Baugnon

In your presentation please include

• Accomplishments from this term

• Challenges from this term

• Priorities for next term

• Optional: Suggestions for next term

• Leadership assignments for next term

Development Prioritization

@Matthew Neely

Accomplishments:

• Reviewed 77 Jira tickets

• Supported Program Team on new Community guidance and templates for Jira tickets.

• Made progress with Jira tickets stuck in 'Awaiting More Information.

• Creating a foundation for more Community input on tickets.

Challenges:

• Felt Dev Pri would benefit in having more representatives using the PUI.

• Lack of members on developer side able to progress technical / backened ticktets.

Priorities for next term:

• Formalize process for Dev Pri to edit Jira tickets.

Leadership assignments 2024-2025:

• Lead: Matt Straus (TAC)

• Vice-Lead: Brianna McLaughlin (TAC)

User Documentation

@Rebecca Baugnon

Accomplishments:

• Created new and updated existing documentation for improvements and new functionality in version 3.5.0.

• Continued systematic review of help center pages by reviewing and updating the Subjects module documentation.

• Completed review and created new documentation for a comprehensive list of fields that publish in the Resource record of the Public User Interface.

• Reviewed and updated documentation for 4 Jira tickets, 5 page comments, and 1 community submitted suggestion.

• Led a discussion on User Documentation at the January UAC meeting.

Challenges:

• Large number of projects to undertake in updating documentation.

Priorities:

• Continue systematic review of help center pages

• Begin to address duplicate pages in documentation by consolidating into one higher level page

2024-2025 Leadership:

Lead: Kelly Francis

Vice-lead: TBD

Testing

@Ashley Williams Clawson

• Accomplishments

  • Regression testing for the 3.5.0 release;

  • Tested or are currently watching 23 specific Jira issues including 10 bugs and 13 new feature requests

  • Began implementing behavior scenarios in the regression testing workbook in preparation for the next round of regression testing and potential development of an automated end to end testing suite.

  • During each testing window we held scheduled virtual work sessions, which assisted with onboarding new members of the group and answering questions/addressing issues. 

• Challenges

  • Creation of Jira and regression testing overview videos was suggested early in the term, but that did not end up happening.

  • We did not get around to updating the Testing Process - 2016 documentation.  This may be irrelevant in light of proposed changes to the overall nature of ArchivesSpace testing and implementation of an end to end testing suite.

• Leadership 2024-2025

  • Lead: Michelle Paquette (TAC)

  • Vice-Lead: TBD (UAC?)

Usability

@Cory Nimer

2023-2024 Usability Retrospective

• Accomplishments

  • Multilingual description survey, case studies

  • Dev Pri ticket review

  • Initiated usability review of Awaiting More Information tickets in Jira

• Challenges

  • --

• Priorities for next term

  • Ongoing review of Dev Pri tickets

  • Review of PUI display of Agents module

• Leadership assignments

  • Susannah Broyles, lead

  • Vice-lead TBD

Member Engagement

@Mary Pedraza

Member Engagement Retrospective

Accomplishments:

• Completed Member Match program

• Instituted First Friday monthly informal event

• Solicited feedback from program participants

• Launched next terms’s member match

• Participated ArchivesSpace Code of Conduct Task Force (still in progress)

Challenges:

• Retention of sub-team members

• Getting more members of the Member Match cohort to engage

Priorities for Next Term:

• Creating documentation on the Lead and sub-team responsibilities

• Continue the Member Match Program

• Complete the Aspace Code of Conduct review

Leadership for Next Term:

Lead: Jaime

Vice Lead: TBA

5 mins

Questions/Open Mic

5 mins

Announcements and Upcoming Events

@Rebecca Baugnon

• Subteam Leads/Vice Leads will contribute to one more quarterly report for this term.

• Next meeting TBD but will take place in August. Watch for a Doodle poll in July to set up monthly meeting time for next term.

• An orientation for new members will be scheduled for July.

• Sub-teams may continue work July at their discretion or wait until August.

Have a great summer!