2023-10-19 TAC meeting notes

5 min

Attendance ice breaker

@Rachel Searcy

Icebreaker: What is your favorite Halloween candy? or What candy would you always get rid of in a trade?

5 minutes

Program Update

@Christine Di Bella

• Tech lead search underway, but there is still time for to apply if you know anyone who would be great, but do so ASAP

• Date for next year’s virtual member forum is last week of March

• Working on next release of ASpace

10 min

Sub-team Updates

Development Prioritization:
@Matt Strauss

Integrations:
@Elizabeth Dunham

Metadata Standards:
@Kevin Clair @Regine Heberlein

Technical Documentation:
@Jenna Silver

Testing:
@Austin Munsell

• Development Prioritization:

  • Reviewed 19 tickets in Sept/Oct Meetings (Passed=9, Closed=4, Awaiting More Info=6)

  • Solicited community input on ticket via ArchivesSpace Users Group List

• Integrations:

  • Haven't met since last TAC meeting, but on schedule with their workplan

• Metadata Standards:

  • We haven’t met since the TAC/UAC joint meeting (next meeting scheduled for 10/30).

  • Work plan approved, work to commence at the next meeting.

  • Hoping to schedule a meeting with our new members to get them onboarded with our documentation and the past work of the team.

• Technical Documentation:

  • Reviewed/added to workplan.

  • Discussed challenges between tech docs knowledge and experience as a volunteer-based group and what is needed to maintain and update Techdocs.

  • Brainstormed community engagement ideas.

  • Reviewed/merged two pull requests.

• Testing:

  • Testing Team met and tested a first batch of Jira tickets and the Collection Organization upgrade.

  • Michelle Paquette agreed to serve as Vice-Lead.

10 min

TAC Business

@Rachel Searcy

• Thanks to Kevin, Michelle, and Regine for responding to questions on the listserv!

• Roster updates:

  • Thanks to Michelle for agreeing to serve as Vice Lead for Testing!

  • Vice Lead vacancies

• Discussion on December and January meetings – currently on calendar for December 21 and January 18. Cancel? Reschedule?

  • Group consensus was to cancel Dec. and keep Jan. meeting.

• 2022-2023 TAC Retrospective

20 minutes

Meet with Sub-teams

@Rachel Searcy / Meet in sub-teams

If you belong to more than one sub-team, pick one!

Break-out room numbers:

1. Integrations

2. Metadata Standards

3. TechDocs

4. DevPri

5. Testing

Topics ideas / ways to spend the time:

• Workplans as living documents that are updated throughout the term; any edits you want to make or plan for?

• Consider how to distribute tasks across your sub-team

• Participation in online forum

• Talk about what’s upcoming

• Handle logistics

• Work time for specific Council work

• Review other sub-teams' (including UAC) workplans (all sub-team workplans are linked in the September meeting agenda) to identify points of collaboration (and make a plan for how to get that started)

3 min

Open Mic

Suggestions from open mic:

Future meeting topic ideas:

• Confluence tips and tricks

• GitHub use cases and best practices

• Visibility and community engagement ideas

2 min

Closing Notes

@Rachel Searcy

• (Optional) GitHub for Everyone Part 2 on October 26th at 2pm EST / 11am PST – complimentary registration with code aspacecouncils23 (check out as non-Lyrasis member)

• Next meeting: Thursday, November 16 at 1pm EST / 10am PST