2019-10-15 Meeting notes

Date

Oct 15, 2019

Zoom info

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Participants

@Valerie Addonizio (Unlicensed)
@Jared Campbell
@Peter Carini (Unlicensed) (Governance Board Liaison)
@Alicia Detelich
@Christine Di Bella (Program Manager)
@Edgar Garcia (Unlicensed)
@James Griffin (Unlicensed)
@Sarit Hand
@Maggie Hughes (Chair)
@Randy Kuehn
@Dave Mayo (Unlicensed)
@Laney McGlohon (Unlicensed) (Technical Lead) - regrets
@Bria Lynn Parker (Unlicensed) - regrets
@Kevin Schlottmann
@Dallas Pillen
@Trevor Thornton (Vice Chair)
@Wiedeman, Gregory

Goals

Review sub-team work plans

Discussion topics

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
10 min	Roll call	@Maggie Hughes	Roll call question: What is your Halloween costume OR what is your favorite Halloween candy? Notetaker: @Trevor Thornton
2 min	TAC membership changes	@Maggie Hughes	Julia McGuiness stepped down and Megan Firestone taking a break this fall. Julia is from a medium-sized institution, Megan from a small one. We want more representation from those so hopefully it works out.
2 min	Recent contributions	@Maggie Hughes	Shoutouts for contributions since Sept! Listserv: Alicia Detelich Dave Mayo Trevor Thornton Code: n/a Bugs/new issues: Maggie Hughes Kevin Schlottmann
5 min	Program update	@Christine Di Bella	2.7.0 released last week! gem updates language updates (kudos from Kevin!, Lora did the work - thanks!) ARK support Webinars! They’re happening. Southeast regional forum in Columbia SC next month Trying to get regional forum together in conjunction with Western Archivists Conference in SF
2 min	TAC Vice Chair	@Maggie Hughes , @Trevor Thornton	Trevor Thornton! He has nothing to say but is ready to get to work! Will be soliciting volunteers for 2020-2021 Vice Chair in the spring.
20 min	Sub-team updates on planning for the year	Integrations: @Dallas Pillen Metadata Standards: @James Griffin (Unlicensed) and @Kevin Schlottmann Tec Docs: @Alicia Detelich Dev Pri representative: @Maggie Hughes Testing representative: @Wiedeman, Gregory	Subteam leaders share out action plans. Integrations (Dallas): work plan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/904134663 continuing to improve external-facing documentation (esp. updating known integrations) improving internal documentation and project management reviewing integrations survey results and determining next steps Maggie: internal documentation is a focus for TAC generally and other councils too Metadata Standards (Kevin): Work plan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/905445396 determining level of commitment to various standards (eg EAD 2002 vs EAD3 for import) looking at emerging standards https://www.ica.org/sites/default/files/session-7.8-ica-egad-ric-congress2016.pdf Published metadata mappings - updating them and figuring out how to maintain them better and keep them up to date, thinking about testing code changes that effect mappings (esp. EAD and MARC) reviewing metadata-related Jira tickets how to get more feedback from community? Technical Documentation: Work plan: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/906559665 How to solicit input from users/assess needs? Fill in documentation gaps in key areas Document info covered in old developers screencasts Coordinating work with API docs working group Thinking about linking tech docs to user docs where appropriate Valerie: Have we ever evaluated listserv questions to assess needs for better tech docs? Christine: We tried but it didn’t get too far Maggie: We should Kevin: Can we spin-out tickets based on listserv questions? Sarit: Can listserv posts be integrated into Confluence to make them easier to review? Christine: listserv platform is not ideal. Increased interest in moving to something else. Development Prioritization (cross-council) (Maggie) Work plan: Continue to use "Ready for Community Developer" queue Evaluating survey results Establishing themes/goals for selecting tickets Testing (cross-council) (Greg) tested 2.7.0 No work plan, but ready to test stuff!
5 min	Ad hoc working group updates	API: @Dave Mayo (Unlicensed)	API Documentation (Dave): had 1st meeting internal training on how to update API docs coming soon figuring out how to delegate work Maggie: how long will it take? Dave: don’t know yet - depends on who’s doing the work and how much time they have to do it
15 min	Discussion topic: Integrations sub-team	Integrations sub-team	(Dallas leads it) Need input RE: internal documentation - any ideas from other sub-teams? Maggie: talked with Max about this kind of thing w/r/t TAC generally. She keeps a Google doc with milestones for the term year, responsibilities of chair/vice chair, etc. Something like that could be generally useful Might make sense to move that (and other Google docs) to TAC wiki in Confluence Sub-teams could do something similar Dallas thinks that’s a good idea for Integrations General need to persist this kind of documentation from term-to-term, good case for using Confluence Valerie: Yes! Kevin: it was useful to have some documentation about what Metadata Standards is supposed to do. Some lightweight project management framework for sub-groups would be useful
5 min	Open mic	All	Running out of time! Kevin: How does it work when/if widely-used external plugins are integrated into core code? Christine: 2-3 years ago there was documentation for interested contributors. She will send links to those out to TAC listserv.
1 min	Next time		Tuesday, November 19, 2019 at 12pm PT/3pm ET Notetaker: @Dallas Pillen

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