2020-04-21 Meeting notes

10 min

Roll call

@Trevor Thornton

• Notetaker: @Kevin Schlottmann

• Roll call question: Tell us something good that’s happened since this whole mess began

2 min

Recent contributions

@Trevor Thornton

Shoutouts since December!

Listserv:

• Dave Mayo

• Kevin Schlottmann

Code:

• Alicia Detelich

• Maggie Hughes

Bugs/new issues:

• Maggie Hughes

• James Griffin

5 min

Program update

@Christine Di Bella

Release in testing, planned for mid-May. Will include merging top containers, Harvard Excel importer plugin, search/browse improvement.

Online forum upcoming in mid-May. Deadline for presentation submission extended until 4/23, space still open.

Nominations open for the next term of UAC and TAC, and governance council. Deadline Friday 4/24. Nomination form: https://forms.gle/PTvzTXoMCkHQdNga8.

5 min

TAC/UAC updates

@Maggie Hughes

From Coordinating committee meeting:

Shared docs: Confluence will continue to be the system of record for materials like rosters, meeting minutes, reports, and policy/process documents, but working documents need a better collaborative workspace. Consensus was that a LYRASIS-managed Google Drive should take care of the issue. Shared Google Drive folder:

https://drive.google.com/drive/folders/16An6jjW-EpFW0zFcY_Yyiw6gA4VywKqG

When to use Confluence vs. Google drive? section in https://archivesspace.atlassian.net/wiki/pages/createpage.action?spaceKey=AC&title=Responsibilities%20and%20Expectations%20%28incomplete%20version%29&linkCreation=true&fromPageId=1212219407.

Access will be provisioned over the next month or so.

Discussion of how to support members during the COVID-19 crisis:

• If any council members are impacted such that they need to re-evaluate their commitments, please reach out

• Lots of videos, webinars, online events and other resources being offered by Lyrasis to support ArchivesSpace users

Call for nominations for TAC, UAC, and Governance Board is out and open through Friday 4/24 - please nominate anyone you think would be a good fit! Nomination form: https://forms.gle/PTvzTXoMCkHQdNga8.

Most recent (Dec-Feb) TAC/UAC joint quarterly report is available on Joint Quarterly Reports . Thanks for your great work!

2 min

Planning for retrospectives

@Maggie Hughes

• Last two years, we’ve held a retrospective for the final meeting of the year, which requires a little homework.

  • TAC examples: 2019-06-06 Retrospective , 2017-2018 TAC Retrospective.

  • Sub-team example: 2018-2019 Integrations sub-team Retrospective

• Between now and June, all sub-teams should have a retrospective. Discuss and take notes on:

  • What went well?

  • How could we improve?

  • How did we meet our goals?

• Please add your notes/docs to the confluence pages. These can be as informal or as formal as you like.

• We’ll hold TAC Retrospective for the year during our June meeting.

1 min

Call for 2020-2021 Vice Chair

@Trevor Thornton

Calling all volunteers! Reach out if interested or if you have any questions. Hope to identify a new Vice Chair by start of next term in July.

Rotation for TAC leadership: a member serves a one year term as Vice Chair which is followed by one year as Chair, totaling two years in leadership. Responsibilities are outlined in DELETE Chair and Vice Chair responsibilities .

15 min (~less than 5 min each)

Sub-team and working group updates

Integrations: @Dallas Pillen

Metadata Standards: @Kevin Schlottmann

Tech Docs: @Alicia Detelich

Dev Pri @Maggie Hughes

Testing @Wiedeman, Gregory

(saving API Working Group for next section)

Integrations

• Planning to finalize goals: review and improve external integrations documentation; improve management of internal subteam documentation; review of survey of desired integrations.

Metadata Standards

• Commenting on tickets as requested; MARC import review coming along; EAD likely not finished this term.

Tech Docs

• Monitoring listserv; some changes to tech docs repo; possibly organizing a community call.

Dev Pri

• 62 tickets addressed in past two meetings. Current goals to address legacy tickets that align with current dev pri goals. Lydia and Maggie working on blog post re community developer queue. Christine has created swim lanes in Jira bug kanban board: https://archivesspace.atlassian.net/secure/RapidBoard.jspa?rapidView=16

Testing

• Testing for next release, 2.7.2. Testing 14 issues, will be done by end of week.

15 min

Discussion topic: led by API documentation working group

API documentation updates and discussion

@Dave Mayo (Unlicensed)

Remit: Narrowly focused group aimed at making API docs better and more accurate.

Training on how to create API docs complete. Videos of docs training posted here: API docs training Triage underway routes that are in need of improvement, and what needs to be done. Work ready to go, awaiting time and attention of team. Dave cleaning up some broader issues uncovered by this group. Hopefully will push changes in version after next. Trevor notes the challenge, as always, to find time.

Idea: hack-a-thon? Organized by AS? Christine will look into it.

5 min

Open mic

Q: AS annual forum happening?

A (Christine): SAA likely to decide in mid-May if they will help in-person meeting. AS also considering options, after SAA decides most likely. Many TAC members' institutions have travel bans/no support.

1 min

Next time

@Trevor Thornton

Last TAC meeting of 2019-2020 term - retrospective! June 16

Notetaker: @Dallas Pillen