2023-03-16 Meeting notes
Date
Mar 16, 2023
Participants
@Christine Di Bella
@Courtney Dean
@Michelle L Sweetser
@Joshua Shaw
@Holly Smith
@Caitlin Rizzo
@Valerie Addonizio
@Regina Carra
@Rachel Searcy
@Suzanne Reller
@Sean Quimby
@Christine Di Bella
Goals
Embark on the nominations process for Governance Board, TAC, and UAC openings that begin with the 2023-24 term
Discussion topics
Time | Item | Presenter | Notes |
|---|---|---|---|
5 min | Introductions | All | |
10 min | Overview of Nominating Committee charge and activities | Sean | This year we have up to 3 Governance Board openings (election), at least 4 TAC openings (appointments), and at least 5 UAC openings (appointments) to fill. |
10 min | Discussion of TAC and UAC activities and needs | TAC and UAC leaders | Leaders shared information about the unusual number of openings UAC in particular will have for terms beginning 2024-2025 due to the convergence of the end of the last renewable 2-year terms and the first mostly non-renewable 3-year terms, as well as information about more typical trends: https://docs.google.com/spreadsheets/d/1Csi1cbG_3fmTYyYxCfxKRhd2LSZISov5vdSF42HtYmI/edit#gid=0 Their ideal is to have 18-23 people per Council as this allows teams to be more efficient and builds in a safety net when members leave unexpectedly mid-term or are inactive. The Bylaws do not mandate the number of members. While the logistics of managing teams larger than 17 has been a concern in the past, this is less of a focus now. Most work happens in the smaller sub-teams. TAC - actual openings = 4; would like to appoint 8 UAC - actual openings = 5; would like to appoint 7 |
20 min | Review of process and consideration of any desired changes
| Christine | Typically gathering nominations is mainly lots of emails to listservs, groups, and individuals. Sometimes for the Governance Board in particular, calls/conversations with individuals to convince them to throw their hat in the ring may be necessary. It’s important to cast a wide net, not just reach out to people we know personally. Balance and inclusivity is important. Sometimes people are intimidated or worry about the level of commitment - reach out to those on the committee that have served in these roles if there are any questions about what it’s like or possible volunteers would like a firsthand perspective. Once the calls go out, everyone will have access to the nominations as they come in, and Christine will also send regular updates. |
10 min | Consideration of timelines and assignments | Sean | We want to put the calls out April 3 - finalize the messaging before then. The next Board meeting is May 10 - ideally all recommendations should be available to present to them then. It is fine (and expected) if the Council appointments are wrapped up before the Governance Board election. In recent years we have used one Google form for all 3 types of service, but it may be helpful to separate the Governance Board from the Councils. Valerie will work on this. While Sean will send out the first calls to the member lists, it is helpful if everyone circulates them through their networks as much as possible. All will be signed with the full committee’s names. Christine will make a Google sheet that people can add to of places calls have been sent. The bulk of the Committee’s work is finding volunteers and selecting the slate for approval by the Governance Board. Once that’s done, their work is pretty much done. Sean and Christine will continue working through early June to run the Governance Board election. |