Page Comparison

5 mins

Introductions

Rebecca Baugnon

🧊 Icebreaker: What song reminds you most of summer?

5 mins

UAC Updates

Rebecca Baugnon

Membership Changes for next term

Members who are rotating off: . Thank you! 👏

• Kellen Carpenter

• Margaret Tuman Kidd

• Matthew Neely

• Cory Nimer

• Suzanne Reller

We have 9 New Members starting in July. This not only replaces the members rotating off and our resignations this term, but also increases UAC membership slightly.

5 mins

Program Update

Christine Di Bella

Annual Member Forum planning is now underway. Virtual and In-person components are available. Accepting proposals now and registration open.

Cohort for diversity partnership have been selected and announced. 5 institutions have been selected. Each participating institution is eligible for resources like membership, hosting, training, and user and technical support.

5 mins

Sub-team Reports (if any)

Development Prioritization

Matthew Neely

• Completed work to feedback on Community Jira guidance and ticket templates with Program Team.

• Reviewed 14 tickets at April and May meetings.

User Documentation

Rebecca Baugnon

• Discussed next steps on how to publicize new documentation relating to fields that publish in a resource record in the PUI - look for an announcement in August.

• Discussed a new ticket and page comments.

• Discussed priorities for next term in light of development roadmap status.

Testing

https://archivesspace.atlassian.net/l/cp/M06YLonk

Ashley Williams Clawson

• Testing has been working on the retrospective over the last month.

Usability

Cory Nimer

2023-2024 Usability Retrospective

• Transitioned multilingual description effort to independent task force with Usability liaison

Member Engagement

Mary Pedraza

https://archivesspace.atlassian.net/wiki/x/HwAg5Q

• Held final Member Match event for the year

• Transitioning to new cohort July 1

Code of Conduct Review Task Force

Mary Pedraza

• Holding final brainstorming session this week. Will have more to share soon.

5 mins

Questions for Subteams

5 mins

UAC Retrospective Report

Suzanne Reller

2023-2024 UAC Retrospective

20 mins

Presentation and Discussion of Subteam Retrospectives

Rebecca Baugnon

In your presentation please include

• Accomplishments from this term

• Challenges from this term

• Priorities for next term

• Optional: Suggestions for next term

• Leadership assignments for next term

Development Prioritization

Matthew Neely

Dev Pri Retrospective 2023-2024

Accomplishments:

• Reviewed 77 Jira tickets

• Supported Program Team on new Community guidance and templates for Jira tickets.

• Made progress with Jira tickets stuck in 'Awaiting More Information.

• Creating a foundation for more Community input on tickets.

Challenges:

• Felt Dev Pri would benefit in having more representatives using the PUI.

• Lack of members on developer side able to prgress progress technical / backened ticktets.

Priorities for next term:

• Formalize process for Dev Pri to edit Jira tickets.

Leadership assignments 2024-2025:

• Lead: Matt Straus (TAC)

• Vice-Lead: Brianna McLaughlin (TAC)

User Documentation

Rebecca Baugnon

2023-2024 User Documentation Retrospective

Accomplishments:

• Created new and updated existing documentation for improvements and new functionality in version 3.5.0.

• Continued systematic review of help center pages by reviewing and updating the Subjects module documentation.

• Completed review and created new documentation for a comprehensive list of fields that publish in the Resource record of the Public User Interface.

• Reviewed and updated documentation for 4 Jira tickets, 5 page comments, and 1 community submitted suggestion.

• Led a discussion on User Documentation at the January UAC meeting.

Challenges:

• Large number of projects to undertake in updating documentation.

Priorities:

• Continue systematic review of help center pages

• Begin to address duplicate pages in documentation by consolidating into one higher level page

2024-2025 Leadership:

Lead: Kelly Francis

Vice-lead: TBD

Testing

Ashley Williams Clawson

https://archivesspace.atlassian.net/l/cp/M06YLonk

• We were able to complete our testing assignments on schedule, providing feedback to the development team about ongoing work. 

• During the previous year, the Testing Sub-team worked on the following tasks: Accomplishments

  • Regression testing for the 3.5.0 release;

  • Tested or are currently watching 23 specific Jira issues including 10 bugs and 13 new feature requests

  • Began implementing behavior scenarios in the regression testing workbook in preparation for the next round of regression testing and potential development of an automated end to end testing suite.

What Went Well

• • During each testing window we held scheduled virtual work sessions, which assisted with onboarding new members of the group and answering questions/addressing issues. 

• A vice-lead (Michelle Paquette) was identified early in the term, hopefully easing the transition into leadership activities next year.

• Challenges

  • Creation of Jira and regression testing overview videos was suggested early in the term, but that did not end up happening.

  • We did not get around to updating the Testing Process - 2016 documentation.  This may be irrelevant in light of proposed changes to the overall nature of ArchivesSpace testing and implementation of an end to end testing suite.

• Leadership 2024-2025

  • Lead: Michelle Paquette (TAC)

  • Vice-Lead: TBD (UAC?)

Usability

Cory Nimer

2023-2024 Usability Retrospective

• Accomplishments

  • Multilingual description survey, case studies

  • Dev Pri ticket review

  • Initiated usability review of Awaiting More Information tickets in Jira

• Challenges

  • --

• Priorities for next term

  • Ongoing review of Dev Pri tickets

  • Review of PUI display of Agents module

• Leadership assignments

  • Susannah Broyles, lead

  • Vice-lead TBD

Member Engagement

Mary Pedraza

Member Engagement Retrospective

Accomplishments:

• Completed Member Match program

• Instituted First Friday monthly informal event

• Solicited feedback from program participants

• Launched next terms’s member match

• Participated ArchivesSpace Code of Conduct Task Force (still in progress)

Challenges:

• Retention of sub-team members

• Getting more members of the Member Match cohort to engage

Priorities for Next Term:

• Creating documentation on the Lead and sub-team responsibilities

• Continue the Member Match Program

• Complete the Aspace Code of Conduct review

Leadership for Next Term:

Lead: Jaime

Vice Lead: TBA

5 mins

Questions/Open Mic

5 mins

Announcements and Upcoming Events

Rebecca Baugnon

• Subteam Leads/Vice Leads will contribute to one more quarterly report for this term.

• Next meeting TBD but will take place in August. Watch for a Doodle poll in July to set up monthly meeting time for next term.

• An orientation for new members will be scheduled for sometime in July.

• Sub-teams may continue work July at their discretion or wait until August.

Have a great summer! ⛱️