2015-11-05 User Advisory Council Meeting
Date
5 November 2015
Attendees
@Gordon Daines (Unlicensed)
@Carolyn Runyon
@Nancy Enneking
@Linda Hocking
@Miloche Kottman
@Robert Lay (Unlicensed)
@Susan Luftschein (Unlicensed)
@Shannon Morelli (Unlicensed)
@Julie Patton (Unlicensed)
@Former user (Deleted)
@Lynda Kachurek (Unlicensed)
Goals
Discussion items
Time | Item | Who | Notes |
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| Roll Call | Gordon Daines |
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| Program Update | Gordon Daines for Brad Westbrook | Development
1.4.0 release distributed on Sept. 29 --Include fixes for two performance problems, rendering and arbitrary re-ordering: AR-1183 and AR-1311.
1.4.1 release distributed Oct. 14 --includes fixes for three bugs discovered in v1.4.0: AR-1332, AR-1341, and AR-1342.
1.4.2 release distributed Oct. 30. --Includes fixes for two bugs and one feature request: AR-1342, AR-1349, and AR-1350.
LYRASIS All-Staff meeting— --Agreement to consolidate ArchivesSpace technical infrastructure at LYRAIS: migration of JIRA and Confluence, and hosting of ASpace instances for testing, demo, and instruction. MOU, with costs and data migration out strategy, needs to be established.
Vendor attendance at:
MARAC (Roanoke, VA), 10/8-10 ISHA (Williamsport, PA), 10/21-23
Workshop at Mississippi State University, 9/29-30.
Staffing
Angela Spinazzè resigned from LYRASIS effective Oct. 16. A replacement has not yet been determined.
Nathan Stevens resigned from ArchivesSpace effective Oct. 30. Migration support will be transferred to the TAC Migration sub-team.
Looking ahead:
November (11/12) Governance Board meeting
4th QTR release, preceded by a features freeze on 11/13.
New sprint / release cycle for 2016; details yet to be confirmed.
Workshops : Miami U. of Ohio, 11/16 & 17 (open registration) Texas A&M Corpus Christi, 12/14&15 (staff of TAMCC, TAM Kingsville, and possibly, TAM Commerce) Tulane University, 1/12&11 (staff of Tulane, LSU, and Nicholls State) Case Western Reserve University, 1/28&29 (CWRU staff) UC Santa Cruz, 2/22&23 (UCSC staff) |
| Sub-team Reports |
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| Feature Prioritization | Julie Patton | Met last Friday; reviewed stories from Sprint 17; reviewed proposed stories for Sprint 18; spent some time prioritizing the backlog; have been doing a lot of testing for releases of ArchivesSpace; next meeting will be Friday November 13th and will discuss new release and sprint cycle |
| Documentation | Linda Hocking | have gotten involved with video tutorial development; Chad Conrady and Miloche Kottman have volunteered to create tutorials; Christine Di Bellas is working with graphic designer; would like additional people to get involved in tutorial development–let Linda know if you'd be interested in creating a video tutorial |
| Reports | Nancy Enneking | currently testing reports to assist features prioritization sub-team; team wants to approach reports in a different way–get data out to use in own way; Brad Westbrook will talk to programmers about getting data out via API; sub-team feels that Jasper is not user friendly–stored reports are difficult to edit or customize unless you are a programmer and difficult to write canned reports that can be used by multipl repositories |
| Q&A | Gordon Daines | Nancy asked who will be replacing Nathan Stevens to assist with migration tool tweaks; Gordon indicated that migration support will move to the Technical Advisory Council migration sub-team |
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