2016-03-30 User Advisory Council meeting

2:00 p.m. 

Since last UAC meeting of 1/14/2016:

• Development:  
  • Completed February 16 sprint: 18 stories accepted; 9 stories rejected 
  • Started March 16 sprint: 27 stories target; 11 for container management, 9 for public user interface (PUI), rest for miscellaneous. Have made significant progress with the container management blocker stories, but these still need to be tested. We are currently reviewing a first draft of the documentation for container management.
  • Currently engaged with QA testing of March sprint
  • Two challenges remain for April release: 1) accommodate more parallel id sequences in the container management conversion process, and 2) ensure that the conversion process does not convert data already converted.
  • if we don't get enough testers or a lot of problems we will push back release
•  Training and Consulting: 
  •  Workshops have been held at: 
    • University of North Carolina, Wilmington
    • Case Western Reserve University
    • Harvard’s Countway Library of Medicine
    • University of California, Santa Cruz
    • Guggenheim Museum Archives (focus on digital object specification)
    • ATLAS Systems staff
    • Tri-Colleges Consortium
    • George Eastman Museum

• • many had attendees from multiple institutions
  • Webinars for Keystone Library Network clients, March 30-May 6
    
    
  • Conferences / Presentations:
    • Code4Arc (preconference to Code4Lib):  Brad W. presented an ArchivesSpace update remotely; Chris Fitzpatrick attended. 
    • Code4Lib:  Chris Fitzpatrick attended and staffed ArchivesSpace table; led a breakout on the ArchivesSpace API.  
    • Digital Preservation Management workshop at Emory:  Brad attended, gave two presentations and sat on two panel discussions
      
      
• Governance board:
  • Met on March 11, first part of meeting dealt with updates (operations, Council updates), and rest of session was devoted to items on developing support philosophy (will be shared when ready), staffing for 2017 (to try to put more resources into development, EAC-CPF compatibility, reports). No decisions as to how resources should be allocated. Ended meeting by appointing a nominations committee for 2016-2017, will be kicking off in a week or two. Need two new members of governance board (very-large and small). Gordon and Sally are part of that committee, and they will be canvassing rosters of TAC and UAC about serving on advisory committees.
  • Meeting to discuss revised budgets for 2016 and 2017 is in the process of being scheduled.
• Nominations Committee is constituted and will start its work next week.
  • will be needed another member for UAC from small institution and potentially a new member for TAC as well