2015-11-05 User Advisory Council Meeting

Date

 5 November 2015

Attendees
 

Goals
 

Discussion items

Time
Item
Who
Notes

 

Roll CallGordon Daines 
 Program UpdateGordon Daines for Brad Westbrook

Development

 

1.4.0 release distributed on Sept. 29

--Include fixes for two performance problems, rendering and arbitrary re-ordering:  AR-1183 and AR-1311.

 

1.4.1 release distributed Oct. 14

--includes fixes for three bugs discovered in v1.4.0:  AR-1332, AR-1341, and AR-1342

 

1.4.2 release distributed Oct. 30.

--Includes fixes for two bugs and one feature request:  AR-1342, AR-1349, and AR-1350

 

LYRASIS All-Staff meeting—

--Agreement to consolidate ArchivesSpace technical infrastructure at LYRAIS:  migration of JIRA and Confluence, and hosting of ASpace instances for testing, demo, and instruction. MOU, with costs and data migration out strategy, needs to be established. 

 

Vendor attendance at:

 

MARAC (Roanoke, VA), 10/8-10

ISHA (Williamsport, PA), 10/21-23

 

Workshop at Mississippi State University, 9/29-30. 

 

Staffing

 

Angela Spinazzè resigned from LYRASIS effective Oct. 16.  A replacement has not yet been determined.

 

Nathan Stevens resigned from ArchivesSpace effective Oct. 30. Migration support will be transferred to the TAC Migration sub-team.

 

Looking ahead:

 

November (11/12) Governance Board meeting

 

4th QTR release, preceded by a features freeze on 11/13. 

 

New sprint / release cycle for 2016; details yet to be confirmed. 

 

Workshops :

Miami U. of Ohio, 11/16 & 17 (open registration)

Texas A&M Corpus Christi, 12/14&15 (staff of TAMCC, TAM Kingsville, and possibly, TAM Commerce)

Tulane University, 1/12&11 (staff of Tulane, LSU, and Nicholls State)

Case Western Reserve University, 1/28&29 (CWRU staff)

UC Santa Cruz, 2/22&23 (UCSC staff)

 Sub-team Reports  
 Feature PrioritizationJulie PattonMet last Friday; reviewed stories from Sprint 17; reviewed proposed stories for Sprint 18; spent some time prioritizing the backlog; have been doing a lot of testing for releases of ArchivesSpace; next meeting will be Friday November 13th and will discuss new release and sprint cycle
 DocumentationLinda Hockinghave gotten involved with video tutorial development; Chad Conrady and Miloche Kottman have volunteered to create tutorials; Christine Di Bellas is working with graphic designer; would like additional people to get involved in tutorial development–let Linda know if you'd be interested in creating a video tutorial
 ReportsNancy Ennekingcurrently testing reports to assist features prioritization sub-team; team wants to approach reports in a different way–get data out to use in own way; Brad Westbrook will talk to programmers about getting data out via API; sub-team feels that Jasper is not user friendly–stored reports are difficult to edit or customize unless you are a programmer and difficult to write canned reports that can be used by multipl repositories
 Q&AGordon DainesNancy asked who will be replacing Nathan Stevens to assist with migration tool tweaks; Gordon indicated that migration support will move to the Technical Advisory Council migration sub-team
    

Action Items: