Sub-Team (Co-)Chair Responsibilities

Workload: The workload of the (co-)chair can vary depending on the deployment and release of new and updated functionalities in new versions of ArchivesSpace, as well as on the needs of the sub-team and its members. There will be an increase time commitment in the early months of each fiscal year to orient new sub-team members and develop the sub-team’s priorities and work plan for the year.

Responsibilities: The User Documentation Sub-Team (Co-)Chairs has primary responsibility for coordinating the work of the Documentation Sub-Team. This includes:

• Welcoming and orienting new members of the sub-team

• Providing training on tools and processes that the sub-team uses

• Leading and facilitating sub-team meetings

• Establishing and maintaining sustainable work processes and project plans

• Maintaining documentation on the sub-team’s section on Confluence

• Liaising with the ArchivesSpace’s Community Engagement Coordinator to identify and meet ArchivesSpace documentation needs

• Contributing sub-team report to the TAC/UAC quarterly and annual reports

• Providing sub-team report-out at regular UAC meetings

Responsibilities at the start of a new term:

• Create a new section within the sub-team’s section in Confluence to record meeting notes, sub-team section assignments, and the annual workplan. (July)

• Send welcome and introductory e-mail to new sub-team members (July)

• Schedule monthly meeting with sub-team members starting in August (July)

• Contact Jessica Crouch to provide editing access to the User Manual for new sub-team members (July)