2021-05-19 Meeting notes

5 mins

Roll Call

@Brittany Newberry (Unlicensed)

Icebreaker: favorite ice cream or frozen dessert?

UAC Updates

@Brittany Newberry (Unlicensed)

• Volunteer to serve as UAC vice-chair next year!

• Changes regarding sub-team membership/leadership

  • Each sub-team should have a lead and vice-lead (who will serve as lead the following year)

    • current leadership should reach out to sub-team members to identify a lead and vice-lead by June

  • All UAC members will be re-assigned to the same sub-teams next term. Current rosters for next year: https://docs.google.com/spreadsheets/d/1kcnKNjxAVsr0SPR9ckFTmOv68SZZamsQ1wzFb3cCoIY/edit?usp=sharing

• Update Sub-team descriptions in Wiki:

  • add section on skills

  • add some potential required skills

  • Add skills learned/obtained through working on the sub-team; we will emphasize this section over requirements

  • This section will give new appointments and future appointments to the council more information on the sub-teams

5 mins

Program Update

@Christine Di Bella

• v3.0.0 is out! In addition to the user documentation User Docs put together in the Help Center, we’ll have more education and training materials available later in the year.

• Call for volunteers for the working group to plan this year’s Member Forum is going out today. The Member Forum will again be held virtually and during SAA week.

• ArchivesSpace Diversity Partnership cohort has been selected. ArchivesSpace Diversity Partnership. Thanks to Brittany for leading the review team. Beyond the usual possibilities for working together and sharing that come from all of us being in the ArchivesSpace community together, we expect there will be additional opportunities for community members to work specifically with the cohort members and benefit from new offerings and improvements to existing ones that develop out of this program. More info. coming later this year as we get further in.

10 mins

Sub-team Reports

Development Prioritization

@Daniel Michelson

Reviewed 14 tickets (1 ready for implementation, 1 for community developer, 8 waiting more information, 4 closed). Angela White agreed to be lead for next year, Saron Tran (TAC) agreed to be vice-lead for next year.

Users Documentation

@Johanna Carll

@Krista Oldham (Unlicensed)

• Reviewed and updated all pages in the ArchivesSpace Basics section of the manual

• Continued discussions on how to track work and how to record ideas for future work

Testing

@Joshua Shaw

The testing team tested or began monitoring 35 JIRA tickets for the April 2021 Sprint.

Usability

@Lori Dedeyan

@Althea Topek

• Reviewed 1 ticket

• Drafted 2021 retrospective and discussed leadership for next year

Member Engagement

@Brittany Newberry (Unlicensed)

@Regina Carra

• Received 35 applications for Member Match

• Beginning the process of matching applicants

20 mins

Discussion: Orientation Wiki

@Brittany Newberry (Unlicensed)

• What would you have liked to have known prior to the start of your first term?

  • turn around time for projects; time needed for projects

  • clarification on Testing sub-team time commitment

  • Jira overview

  • Confluence - navigation and how to use it more broadly

  • list of tools available: Google, confluence, jira

• What would you like videos for?

  • split between video and text

  • confluence overview

  • Jira

• Anything else?

  • Airtable example as a potential useful resource

  • create a list of useful resources to use outside of current tools used

10 mins

2020-2021 Retrospectives

• Time for retrospectives

  • Three sections:

    • Accomplishments from this term

    • Priorities for next term

    • Leadership assignments for next term

  • Sub-teams will present retrospectives at the meeting in June

Next Meeting

Jun 23, 2021 1 PM ET

Dan will be leading this meeting. It will be the last meeting of the current cycle.