2020-07-14 New Members Orientation Meeting Notes

Introductions

@Brittany Newberry (Unlicensed)

Brief introductions from each member

ArchivesSpace Program

@Christine Di Bella

The program team works with UAC in a variety of ways. Supports the work of different sub-teams, such as User Documentation, Testing, Usability, Member Engagement, and Dev. Pri. Attends meetings of some of the sub-teams and gives a program update during the UAC meetings.

User Advisory Council Mission

@Brittany Newberry (Unlicensed)

• Receive, suggest, discuss, and prioritize ideas for software enhancements.

• Maintain liaison with archives communities in SAA, ALA, AAM, AASLH, DLF and other relevant professional groups

• Advise LYRASIS on the design and delivery of user services, such as technical support, documentation, training, migration, hosting, etc.

UAC Members Responsibilities and Expectations

@Brittany Newberry (Unlicensed)

https://archivesspace.atlassian.net/wiki/spaces/AC/pages/893157427

This page explains what is expected of each UAC member and work that needs to be done by each sub-team.

Council Meetings

@Brittany Newberry (Unlicensed)

Currently every other month. Will be investigating monthly meetings,. Will ask members their opinion on a set meeting time (example: third Monday of the month at noon) or to use Doodle poll

Confluence, Wiki, Google Drive, and Zoom

@Brittany Newberry (Unlicensed)

• Atlassian accounts

  • Same account for JIRA (issue tracking) and Confluence (wiki, meeting notes)

  • New members should all have accounts

• JIRA

  • Bugs and feature requests go through here

  • Several sub-teams work with JIRA: Testing, Usability, Dev. Pri.

• Confluence

  • https://archivesspace.atlassian.net/wiki/spaces/AC/pages/1671175/Users+Advisory+Council?atlOrigin=eyJpIjoiMWY5OGRjZjY1NDc4NDgxMThiYjJkMTNiMmEwODdlNGYiLCJwIjoiYyJ9

  • UAC pages

    • Rosters

    • Meeting notes

    • Sub-teams

    • Historical Files

    • Administrative pages

      • Responsibilities and Expectations

• Google Drive

  • Can be used for sub-team work

  • Need preferred email to add to list of those who have access

• Zoom

  • Can be used for meetings - sub-teams and council meetings

UAC Sub-Teams

@Brittany Newberry (Unlicensed)

https://archivesspace.atlassian.net/wiki/pages/createpage.action?spaceKey=AC&title=Sub-Team%20Charges%20At-a-Glance&linkCreation=true&fromPageId=1467187201

This page gives a brief overview of each sub-team does - the purpose and major activities

Cross Council Sub-Teams

@Brittany Newberry (Unlicensed)

Testing

Development Prioritization

TAC Sub-Teams

TAC sub-teams 2020-2021

Questions