2021-11-18 TAC meeting notes
Date
Nov 18, 2021
Zoom Info
Time: Nov 18, 2021 11:00 AM Eastern Time (US and Canada)
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Participants
@Valerie Addonizio
@kate (Unlicensed) - Has left TAC
@Jared Campbell
@Regina Carra- Not present
@Blake Carver
@Alicia Detelich
@Christine Di Bella
@Elizabeth Dunham- Not present
@James Griffin (Unlicensed)
@Sarit Hand
@Regine Heberlein
@Brian Hoffman
@Randy Kuehn
@Dave Mayo (Unlicensed)
@Daniel Michelson
@Andrew Morrison (Unlicensed)- Not present
@Austin Munsell - regrets
@Elizabeth Roke
@Kevin Schlottmann
@Rachel Searcy
@Jenna Silver - Not present
@Tom Steele
@saron tran - regrets
Goals
Updates
Discussions
TAC Surveys
Discussion topics
Time | Item | Presenter | Notes |
|---|---|---|---|
5 min | Introductions | @Randy Kuehn |
|
5 min | Program Update | @Christine Di Bella | |
15 min | Sub-team Updates |
|
|
15 min | TAC Business | @Randy Kuehn @Valerie Addonizio |
|
5 min | Open Mic |
|
|
5 min | Closing Notes | @Randy Kuehn |
Action items
Decisions
Notes
Program Update
Working on 3.1, patch release, putting out a patch release which resolves (that) issue, and another set of issues
The updates for this might not be that be urgent
Also aiming for an end-of-the-year release with additional release
Lora Woodford is leaving for another development position elsewhere, and this will reduce staffing resources
Sub-Team Updates
Dev. Pri.
Close to having 0 bugs within the queue
Integrations
Kate is no longer available to serve in the Integrations Sub-Team
Meetings are going to be held monthly meetings with working sessions
Goals of the sub-team have been realigned to include working on the Confluence landing page, as well as for other pages
Next week, the Sub-Team shall meet to address layout choices
Also, there is planned a routine maintenance survey issued to the community
Sub-Team also aims to become more engaged on the community mailing list
Metadata
Addresses documentation
Split participants amongst old business and new business
Old business
MARC order is out-of-place
Progress on EAD 2002 element description assessment
Handling Jira tickets actively
Aiming to have Valerie present during the online ArchivesSpace Forum
Currently have the objective of supporting additional MARC tags
All requests and questions are welcome
Technical Documentation
Continuing to check around the Jekyll Site
Improvements and additions are being introduced for the Solr documentation
Testing
JIRA testing assignments are actively being addressed
The sub-team is hoping to complete these by the end of December
They are also structuring the process of onboarding new Sub-Team members
TAC Business
Reorganization within the Wiki was addressed by Randy
Request any and all feedback
There will be no meeting scheduled in December
January 20th 2022, 11:00AM EST
In general these are the third Thursday of every month
January, April, and June
All found the times for these to be acceptable
Randy proposed the tentative topics for these months
Working Group Project
This project primarily focuses upon workflows
Often when Sub-Team members are assigned responsibilities, but they are not quite certain as to what it is that they are to do
Time-based calendars have been drafted as templates in order to assist in providing guidance for these
The templates for this are probably going to be finished by the end of this term
However, the objective is to ensure that the current Sub-Team chairs are to pass on the templates to the next chairs for the next term
These templates are going to be chairs in Confluence
Retrospective Topics
During the retrospective for the last year, there were three areas of improvement identified for the community
Workflows
Recruitment
Visibility
For this meeting, there is a survey in which all participating is strongly encouraged and valued
section:https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2961113090
Please scroll to the section “Visibility”
(For 2 minutes, there was a collective review)
Feedback
If this is too long, bullet points 4,5,6 are broadly covered by the other points
These are not necessary
In the last bullet point, the first sub-bullet can be removed
Some do prefer more of a balance between broadly-scoped and specific questions for surveys
Themes
Visibility to the community
Visibility to the board
Is the council itself also a third audience?
When speaking of the AS community, one can speak to the specific channels for communication
Check off the channels which you know exist
Ask which the user knows of
Did everyone know that we have a board representative on TAC?
Quarterly reports
Can we put this out on the listserv?
Visibility group aims to ensure that all new members of the ArchivesSpace community have the proper guidance and can readily identify communication channels
Perhaps a question should be: We have presented on visibility at the 2020 Forum
Should this be included every year?
Recruitment Survey
(Please complete the recruitment survey!)
Awesome ArchivesSpace
James enquired as to whether or not the https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/17137746 should be actively synchronized with the GitHub Repository
Yes, any pull requests are welcome for the GitHub repository, and hence, members of the Integrations Sub-Team can open these
Open Mic
(No questions or comments were offered)
Leadership Training
This is still available, and all feedback is welcome
Meeting adjourned at 11:44 EST