2022-01-20 TAC meeting notes

5 min

Introductions

@Valerie Addonizio

• Notetaker: @Randy Kuehn

• Attendance: @Valerie Addonizio

5 min

Program Update

@Christine Di Bella

• Release v3.2.0-RC1 is available for testing
  Feedback will be welcomed for the next week
  Release Notes & Download: Release V3.2.0-RC1 · archivesspace/archivesspace

• New Custom Reports Feature Demo:
  ArchivesSpace Trainers Corps “Office Hour”
  Date: January 24, 2022
  Time: 2:00pm ET / 11:00am PT
  Topic: Custom reports functionality new with ArchivesSpace v3.2.0
  Registration: https://lyrasis.zoom.us/meeting/register/tZArdu2pqz0jHNUVwhux8HzqpRzAunZoVLLK

• Dates announced for the Online Forum:
  March 21st and 22nd
  Please consider submitting a proposal

15 min

Sub-team Updates

• Development Prioritization: @saron tran

• Integrations: @Sarit Hand

• Metadata Standards: @Valerie Addonizio

• Technical Documentation: @Alicia Detelich @Dave Mayo (Unlicensed)

• Testing: @Rachel Searcy

• Development Prioritization: During our meeting on January 4th we reviewed 21 Jira tickets (3 of which we didn’t get to discussing). We passed 12 tickets. We closed 4 tickets. We postponed 1 ticket regarding digital object visibility so that more of us could review the several page specification that was provided. And we moved 1 ticket to awaiting more information.
  Excluding what we have assigned for our upcoming meeting-- there are 15 feature request tickets that are awaiting prioritization (https://archivesspace.atlassian.net/jira/software/c/projects/ANW/boards/16). And there are 0 bug tickets that are awaiting prioritization (https://archivesspace.atlassian.net/jira/software/c/projects/ANW/boards/15?selectedIssue=ANW-1384 as a few of them that aren’t assigned to other subcommittees haven’t been moved to ready for implementation and one of them will be reviewed in our next meeting)
  If we do get through all tickets that need prioritization-- we are tentatively planning on working on the ones that are awaiting more information or using the monthly meeting to work on a themed review of tickets-- or if there are suggestions let us know.

• Integrations: Is down to two members and would welcome assistance. Currently working on timeline and documentation

• Metadata Standards:

  • Thanks to Regine for taking the lead on completely reorganizing the mapping documents for the EAD2002 importer; we expect this to be a game-changer moving forward

  • (Hopefully) preparing topics and discussion points for the Online Forum

  • Have been addressing Jira tickets tagged for Metadata

  • Tested GitHub Filewatcher, which will email us when changes are made to parts of the code we care about documenting

• Technical Documentation: @Blake Carver would like feedback on installations with external Solr

• Testing:

  • Tested 30 Jira tickets in November/December

  • Regression testing for 3.2.0 and 4 Jira tickets

15 min

TAC Business

@Valerie Addonizio

• Meeting Schedule

  • Feb: Joint TAC/UAC Meeting TBD

  • April 21 11:00 AM Eastern Time

  • June 16 11:00 AM Eastern Time

• Extent Surveys

  • Visibility

  • Recruitment

• Discussion Topic

  • Communication / Improving Workflows

  • Recommendations/Comments:
    - Broaden questions to include communication between teams
    - Use of OneNote has been useful to capture meeting notes and improve workflow
    - Proposal to keep communication and workflows separate to support/improve documentation
    - Proposal to have meeting with previous sub-team leads at the beginning of new terms

5 min

Open Mic

Integrations needs help clarifying definitions. We will look into adding this to the agenda of the next TAC meeting. @Sarit Hand will gather the definitions for discussion.

5 min

Closing Notes

@Valerie Addonizio

• Reminder - Leadership training sessions available https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2773975223