2022-04-21 TAC meeting notes

5 min

Introductions

@Randy Kuehn

• Notetaker: @Sarit Hand

• Attendance: @Randy Kuehn

5 min

Program Update

@Randy Kuehn

• TAC/UAC Seeking Nominations
  Open until 9:00 p.m. EDT on Friday April 29th

  • Nominations Requested for ArchivesSpace Technical Advisory Council

  • Nominations Requested for ArchivesSpace User Advisory Council

• ArchivesSpace Governance Board-community discussion event, May 22. https://archivesspace.org/archives/7364 (open to all members; registration is required)

• As always, we’re working on the next release (currently scheduled for May). Most recent work is up on http://test.archivesspace.org/staff

20 min

Sub-team Updates

• Development Prioritization:
  @saron tran

• Integrations:
  @Sarit Hand

• Metadata Standards:
  @Elizabeth Roke

• Technical Documentation:
  @Rachel Searcy

• Testing:
  @Rachel Searcy

• Development Prioritization:

  • We presented at the 4th annual online forum where we tried to show people what we do in this sub-team. We have 0 bugs and features (excluding the ones assigned for May) that are awaiting for prioritization. This past month we were able to also assign and review some of the ones in ‘awaiting more information’ to see if we could make decisions on those. And we have some more ‘awaiting more info’ scheduled for next month as well as a mix of bugs and features that are ‘awaiting prioritization’. In February, March and April we reviewed about a total of 50 tickets (20 of which were pass, 8 were awaiting more info, 22 closed).

• Integrations: Made great progress!

  • Restructured/added new pages

    • Sarit added blank table template for new integrations Table Template for Integration Pages it might be better for this to be located elsewhere so it is easy to find rather than under meeting notes.

    • Christine helped with cleaning up and organizing pages and providing improved category definitions so they will be the same across all pages and the survey.

  • NEW survey created by Elizabeth and Sarit. Questions are designed for users and developers alike. Intended to be reused and conducted either annually or every other year to get regular updates, schedule TBD.

    • Please test survey https://forms.gle/5MyVu2JaBZZ8BCMq5. It has branching so try to provide different answers and see what happens.

• Metadata Standards:

  • We were able to hit a major milestone in this year’s workplan to present on multiple topics at the AS Member Forum. We have recorded the feedback and will work it into the remaining work of this term.

  • No other significant updates at this time.

• Technical Documentation:

  • no updates

• Testing:

  • Tested 27 Jira tickets in February-April

  • Led discussion session on testing at AS Member Forum

15 min

TAC Business

@Randy Kuehn

• Final Meeting (2021/2022)

  • June 16 11:00 AM Eastern Time

    • Agenda: Subteams Present Retrospectives

      • Retrospective Outline

        • Accomplishments 2021-20222

        • Priorities 2022-2023

        • Leadership 2022-2023

      • Retrospective Examples (2020/2021)

        • Dev Pri

        • Integrations

        • Metadata Standards

        • Tech Docs

        • Testing

• Discussion Topics

  • Council Leadership Training Sessions

    • Lack of time

    • Needed more specific to volunteers to working on communities of practice.

    • Too generic and pandemic oriented

    • Zoom fatigue

    • Repetitive to what is already available elsewhere

• Surveys are still open

  • Visibility

  • Recruitment

    • Chart retention history? (Sarit suggested)

  • Improving Workflows

5 min

Open Mic

• Nothing to report

5 min

Closing Notes

@Randy Kuehn

• Reminder - Leadership training sessions available https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2773975223