2022-08-02 Meeting notes

 Date

Aug 2, 2022

Zoom link

 Participants

  • @Randy Kuehn

  • @Matthew Neely

  • @Daniel Michelson

  • @Tom Steele

  • @Althea Topek (regrets)

  • @Christine Di Bella

  • @Brian Hoffman (Unlicensed)

  • @Matt Strauss (regrets)

  • @Keli Schmid

 Goals

 Discussion topics

Topic / Who

Tickets

Notes

Decision

Topic / Who

Tickets

Notes

Decision

@Tom Steele

  1. ANW-1578: Ability to import standalone subjects via CSV/SpreadsheetClosed-Complete

  2. ANW-1579: As an archivist, I would like to import subjects with more that one term/type via the spreadsheet importerReady for Implementation

  3. ANW-1520: Option to include URI of archival objects in a repository and option to filter in only the lowest records regardless of Level TypeReady for Implementation

  1. I can see the advantages to import several subjects at once, so I think this should probably pass. 

  2. Another straight forward request. Of course this would require new tags such as subject_1_term_1_type_1, etc. so I don't know how hard it would be to implement. Not sure if it is major priority. pass.

  3. Seems reasonable, Pass.

  1. Pass

  2. Pass with priority changed to minor.

  3. Pass. New report to be created.

@Keli Schmid

  1. ANW-1577: Add short-cut options to Notes for italics and bold renderingReady for Implementation

  2. ANW-312: Publishing the Finding Aid status in the PUI should be configurable (yes or no) in the staff interfaceClosed-Complete

  3. ANW-618: Add Event/Export/Merge drop downs stay openClosed-Will Not Do

  1. Shortcut for italics is already in use as “emph” (should it be renamed?); adding bold would be useful as well. I only see the effect of these tags in the staff-generated finding aids, not online or in the public-generated aids.

  2. Request seems simple enough, though I’m not sure how many users would find this useful.

  3. Unable to reproduce the issue on our local version of ASpace (v 3.2); unable to access Sandbox for testing.

  1. Pass. If possible with menu that goes out to the side to list formatting options.

  2. Pass. Community Developer.

  3. Close. Old ticket and issue couldn’t be replicated. Can re-open if issue still found.

@Matt Strauss

  1. ANW-1571: Display classifications as hyperlinks within linked resources on the PUIReady for Inclusion in Release Candidate

  2. ANW-1572: Configure PUI searching to include classification sub-terms Ready for Implementation

  3. ANW-426: As an archives user, I would like to be able to search within a classification / classification termReady for Implementation

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@Daniel Michelson

  1. ANW-1345: Location Record Barcodes are not UniqueReady for Implementation

  2. ANW-1356: Custom reports needs navigation streamliningClosed-Will Not Do

  3. ANW-1272: For custom reports, it would be very desirable to have notes included as a possible subreport for record types that have themReady for Implementation

  1. Previous discussion of this issue stalled over the issue of how to deal with existing non-unique data. Joshua’s Shaw’s suggestion to add warnings about duplicate barcodes is a good interim step. These warnings would be in the log (for location record imports) or as an additional yellow “banner” message (for creating or modifying location records in the staff interface).

  2. This ticket gives a bunch of suggestions about the custom reports functionality, but it predates the actual release of that module, so items 1 and 2 have already been implemented.

    1. Item 3 is partially resolved, but the complaint about having to select the Custom Report button which is in the alphabetical list of canned reports to get to the reports is understandable. Depending on how the list of reports is actually created (is it hard-coded or generated?), we should follow the suggestion of just having all the custom reports automatically added to the alphabetical list or we should have the Custom Reports button placed more prominently (at the top?).

    2. Item 4 is concerned about the potential for the drop-down selection box in the interface for running custom reports to become hard to use if dozens of reports are created. A ready list and/or a type-ahead is suggested as an alternative. I don’t know what a ready list is, but I’m not in favor of a type-ahead, since that requires remembering what the title of the report is.

  3. Notes cannot currently be included in custom reports. I can see lots of potential uses for being able to create a report of all the (for example) Conditions Governing Access notes on resource records. My thinking is that it could follow the pattern of the Linked Records section and have all of the possible notes be included as checkboxes.

  1. Pass

  2. Pass

  3. Pass

@Matthew Neely

  1. ANW-1559: Allow values in controlled value lists that are in use to be suppressedReady for Implementation

  2. ANW-1574: Custom measurements for Top ContainersClosed-Will Not Do

  3. https://archivesspace.atlassian.net/browse/ANW-922

  1. Seeking to make it possible for values in controlled lists to be suppressed. Only values not in use can be suppressed.

  2. Seeking to allow a custom measurement to be applied to a top container and not use a profile container. Use case is a repository with large numbers of bespoke boxes that won’t have standard container profiles.

  3. Ticket is requesting ability to have more fields added to the advanced search in the SUI. I think this functionality would be very beneficial and support passing this.

  1. Pass

  2. Close. Suggest looking at workflows.

  3. Set as waiting more information

@Randy Kuehn

  1. https://archivesspace.atlassian.net/browse/ANW-1541

  2. https://archivesspace.atlassian.net/browse/ANW-1552

  3. https://archivesspace.atlassian.net/browse/ANW-698

  1. Unable to reproduce in v3.2.0

  2. Confirmed: improperly formatted archival object title tag can lead to title not displaying in folder tree (v3.2.0)

  3. Recommend waiting on implementation of https://archivesspace.atlassian.net/browse/ANW-859

  1. Close. Couldn’t replicate issue.

@Althea Topek

  1. https://archivesspace.atlassian.net/browse/ANW-1575

  2. https://archivesspace.atlassian.net/browse/ANW-1576

  3. https://archivesspace.atlassian.net/browse/ANW-1544

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@Brian Hoffman (Unlicensed)

  1. https://archivesspace.atlassian.net/browse/ANW-1547

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 Action items

 Decisions