2023-07-18 TAC/UAC New Member Orientation
Date
Jul 18, 2023 11am ET / 10am CT / 9 am MT / 8am PT
Rachel Aileen Searcy (she/her) is inviting you to a scheduled Zoom meeting.
Topic: TAC/UAC Orientation
Time: Jul 18, 2023 11:00 AM Eastern Time (US and Canada)
Join Zoom Meeting https://nyu.zoom.us/j/95999817617
Meeting ID: 959 9981 7617
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Find your local number: https://nyu.zoom.us/u/acSxx924w2
Participants
@Suzanne Reller - UAC Chair
@Rachel Searcy - TAC Chair
@Rebecca Baugnon - UAC Vice-Chair
@Austin Munsell - TAC Vice Chair
@Christine Di Bella - ArchivesSpace Program Manager
@Brianna McLaughlin
@Michelle Paquette
@Diane Biunno
@Jacqueline Asaro (regrets)
@Alexander Duryee (Unlicensed)
@Dillon Thomas
@William Clements
@Kelly.Francis
@Ryan Lee
@Ashley Williams Clawson
@Mattie Clear
@Matthew Gorham
@Susannah Broyles
@Bonnie Gordon
Jaime Margalotti
Goals
New member introductions
Overview of accounts, tools, and workspaces
Overview of the year ahead
Overview of responsibilities and expectations for service
Overview of TAC & UAC
Overview of subteams and working groups
Answer questions from new members
Discussion topics
Time | Item | Presenter | Notes |
---|---|---|---|
5 mins | Introductions | @Suzanne Reller | Ice Breaker: Name, Institution, Favorite ArchivesSpace Module/Feature Council Handbook : much of the information discussed today is available in the Council Handbook. This is a go-to resource for you throughout your time on Council. |
5 mins | ArchivesSpace program and governance | @Christine Di Bella | |
15 mins | Communication & collaboration tools | @Christine Di Bella |
|
5 minutes | The Year Ahead | @Rachel Searcy | : this page in the Council Handbook gives a month-by-month breakdown of Council activities, as well as who is responsible for those activities.
|
5 mins | Responsibilities and Expectations | @Suzanne Reller | Most of the information for this section is found in: Attendance and Engagement:
Council as Community:
Leading by example when possible:
|
5 mins | TAC Sub-teams and working groups | @Rachel Searcy |
|
5 mins | UAC sub-teams | @Suzanne Reller |
|
5 mins | Cross-council teams | @Rachel Searcy |
|
5 mins | Next Steps | @Suzanne Reller |
2. Read the Retrospectives for your new subteams: TAC sub-teams:
Cross-Council sub-teams:
UAC sub-teams:
|
5 minutes | Get Organized! | @Rachel Searcy | Get comfortable with navigating Confluence. This is where most Council work happens and is documented. Update your username if you want!
Bookmark the following (if you’re into that): Everyone The page you’re on right now! The Homepage of the Advisory Councils Wiki Space – This link will bring you to the top-most level in the Wiki space after which you can navigate the tree on the left side of the screen to find your destination. If you are more comfortable with direct navigation, navigate here first, find your destination, and then bookmark it for future use. System Dashboard View of the ASpace JIRA – There are a few ways to splash down into JIRA, but this is nice overview. UAC 2023-2024 Roster, Meeting Agendas, and Notes– Navigate here to find the agendas of UAC-specific meetings, which are the monthly meetings attended by all of UAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Suzanne. Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. 2023-2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. UAC Google Drive – Navigate here to find your subteam’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. TAC 2023-2024 TAC Meeting Agendas and Notes – Navigate here to find the agendas of TAC-specific meetings, which are the monthly meetings attended by all of TAC. You are prompted to attend these by first filling our Doodle polls sent by your Chair, Rachel. 2023-2024 TAC/UAC Meeting Agendas and Notes – Navigate here to find the agendas of UAC/TAC Joint meetings, which are special meetings attended by all members of both councils a few times a year. You are prompted to attend these by first filling our Doodle polls co-signed by both Chairs, both Suzanne and Rachel. These meetings require advanced planning to accommodate so many attendees. Navigate to The Homepage of the Advisory Councils Wiki Space to find your sub-team’s section and bookmark it! This will help you practice your wiki navigation in this space. TAC Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. Cross-Council In addition to the resources for your parent council mentioned above, consider bookmarking Cross-Council Google Drive – Navigate here to find your sub-team’s Google Drive folder, should you need to access it. Some sub-teams use Google Drive a lot, some rarely. Guidance on when to use Confluence vs. Google drive is available here, though please note that the link may change. To wayfind this information if the link is broken, navigate to Council Handbook > Communication and Collaboration Resources > Tools and Workspaces. |
10 mins | Questions |
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Action items
Decisions