2024-02-28 TAC/UAC Joint Meeting

Date

Feb 28, 2023 12pm ET / 11am CT/ 10am MT/ 9am PT

Call-in Information:

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Meeting ID: 915 3615 2412

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Participants

TAC

@Rachel Searcy , Chair

@Austin Munsell , Vice Chair

@Jacqueline Asaro

@Diane Biunno

@Kate Bowers - regrets

@Elizabeth M. Caringola - regrets

@Kevin Clair

@Elizabeth Dunham

@Alexander Duryee - regrets

@Bonnie Gordon - regrets

@Regine Heberlein

@Brianna McLaughlin

@Paige Monlux - regrets

@Michelle Paquette

@Elizabeth Roke - regrets

@Jenna Silver - regrets

@Tom Steele

@Matt Strauss

@Cheylon Woods - regrets

UAC

@Suzanne Reller , Chair

@Rebecca Baugnon , Vice Chair

@Susannah Broyles - regrets

@Kellen Carpenter

@Regina Carra

@Mattie Clear

@William Clements - regrets

@Kelly.Francis - regrets

@Matthew Gorham

@Margaret Kidd

@Ryan Lee

@Jaime Margalotti

@Matthew Neely

@Cory Nimer

@Mary Pedraza

@Keli Schmid

@Chris Tanguay - regrets

@Dillon - regrets

@Ashley Williams Clawson

ASpace Program/Board

@Christine Di Bella

@Jessica Crouch

@Thimios Dimopulos

Goals

Work Plan Updates
Discussion on Community Engagement

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
5 min	Welcome-- Ice-Breaker	@Suzanne Reller @Rachel Searcy	Ice-breaker: Which image of a librarian most appeals to you? 1 - “Children’s Librarian” 2 - “Wayne County’s First Librarian” 3 - “Pack Horse Librarian” 4 - “Reference Librarian with Man at Recordak” 5 - “Librarian Robert Harper Checking Out Costumes”
5 min	Program Update	@Christine Di Bella	ArchivesSpace Diversity Partnership info: Announcement of 2024 ArchivesSpace Diversity Partnership Program
2sSpasSpa5 min (max 3 mins/sub-team)	Sub-team Reports - Work Plan Updates		Outline: Notable accomplishment(s)/goal(s) reached Goal(s) for remainder of the term
	TAC sub-team work plans	Integrations:	Working on Google Drive appraisal and final disposition to Confluence
		Metadata Standards:	Continuing to work on MARC importer/exporter and ticket referral from DevPri. Drafted community survey focused on people’s use of ArchivesSpace and needs related to import and export of metadata using different standards.
		Tech Docs:	Implemented pull request calendar Exploring links audit Investigating issues with unauthenticated API endpoints
	UAC sub-team work plans	Member Engagement:	Accomplishments: Started a new informal monthly event, Take a Break with ArchivesSpace Held two quarterly events Sent out half-year survey and used responses to inform future priorities Goals: Plan and execute two more quarterly events Update and send out application for next year’s member match Make matches for next year Finish strong!
		Usability:	Continue work on multilingual description use cases, with presentation at Virtual Member Forum Review usability-focused tickets forwarded by Dev Pri, or identified as needing more information
		User Docs:	Notable accomplishments: Nearing completion of new documentation for v3.5.0; completed review of subject module documentation; completed review of fields that publish in a resource record in the PUI. Goals for remainder of term: Publish assessment of resource record fields; follow through with sub-team collaborations (Testing/Tech Docs); Complete “continuity” documentation for future User Docs sub-team chairs.
	Cross Council sub-team work plans	Dev Pri:	Making good progress working through Jira tickets Started a collection of Jira tickets to circulate to the wider community for feedback so that we can better respond / understand needs etc. Planning work with Thimios Dimopulos to look at how we can support the community to submit and write Jira tickets. This is likely to be a major goal for the rest of this term and will be focussing our April meeting on this as a kick-off.
	Cross Council sub-team work plans	Testing:	Onboarded new members, Michelle Paquette agreed to serve as vice-lead, held guided intro to Jira ticket and regression testing sessions. Completed testing for 24 Jira tickets including: Improved Collection Organization Revisions to Public Print to PDF output User password reset Revisions to reorder mode Completed full suite regression testing for 3.5.0 Still hoping to update some outdated testing documentation and possibly record videos introducing Jira and regression testing for future members.
20 min	Discussion	Engaging with the ArchivesSpace member community	Can you speak about your role for those who may not be familiar. What types of events or programs should go through you? What should council members pursue on their own? What are some best practices for engaging with the ArchivesSpace community? What venues are available for communication? What types of community engagement over the years have been most impactful? Do you have any particular success stories to share? Is there anything that you would like to see council members revive? Are there any unusual or unconventional ideas for community engagement that you would like to see someone try? This could include things you have seen in spaces other than the ArchivesSpace community? Are there any future engagement initiatives in the works that would be good for this group to know about?
5 minutes	Announcements and Upcoming	@Rachel Searcy @Suzanne Reller	March TAC Meeting - March 21 - 1pm Eastern/12pm Central/11am Mountain/10am Pacific March UAC Meeting - The March UAC meeting has been cancelled. Our next meeting will be April 23 at 12pm ET / 11am CT/ 10am MT/ 9am PT The ArchivesSpace Virtual Member forum will be March 26 and 27. Registration is now open.