2025-01-21 UAC Meeting agenda and notes

10 mins

Introductions

@Rebecca Baugnon

Icebreaker: Do you have a special tradition to mark the beginning of a new year?

10 mins

UAC Updates

@Rebecca Baugnon

Monthly discussion schedule:

• January: Member Engagement

• February: Joint TAC/UAC Meeting

• March: Testing

• April: Dev-Pri

• May: Usability

Resignations: Ashley Williams Clawson, Mary Pedraza

UAC Vice-Chair vacancy

February joint TAC/UAC meeting

Online Member Forum Presentations (March 26-27)

Kudos to those responding on the listserv!

5 mins

Program Update

@Christine Di Bella

10 mins

Sub-team Reports

Development Prioritization

@Matt Strauss

• 14 tickets reviewed

• Seeing community input on ANW-1861: As an archivist, I would like to be able to link AOs to accession records through the spreadsheet importerAwaiting More Information

Member Engagement

@Jaime Margalotti

• Mary Pedraza resigned effective December 2024

  • Her work in setting the sub-team up for continued success is highly appreciated!

• Christine Liebson is Vice Chair for 2024-2025 (Thank you!)

• Held Member Match Mixer #2 - “What’s Your ArchivesSpace Resolution for 2025?” (12/18) - 5 cohort members attended; Mixer #3 will be in March

• Held first “First Friday” of 2025 (1/10); low attendance likely due to shuffled date (may consider skipping rather than rescheduling in future)

• About to send half-year summary/check-in to cohort and roll out Slack as a pilot for discussions

• Beginning to draft documentation to recruit 2025-2026 cohort

• Also about to submit charge revision to Council for review (more about that in presentation!)

Testing

@Michelle Paquette

• Resignations: Ashley Williams Clawson

• Mary Kidd and Michelle met with Christine at the end of December to discuss the Regression Testing Debrief and determine priorities for remainder or session

  • Work on creating pre-populated test data

  • Continue adding conditional statements to testing documentation to make testing clearer

Usability

@Susannah Broyles

• Submitted ANW-2246: Alteration to View button functionalityNewly Added

• Discussing the possibility of auto-saving in RDE

• Streamlining the workflow in the bulk importer (having to reload the file after validation could potentially be streamlined. The current idea is that once the file is validated, there could be a button to continue importing the file)

• Continuing the discussion of the layout of name form usages dates of Agents in the PUI. ANW-1811: Name form usage dates not associated with names in public displayReady for Implementation

Users Documentation

@Kelly.Francis

• Reviewed and approved comments on new documentation created in response to v.4

• Re-ordered pages on https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/890339531 to reflect functionality and incorporate new pages

• Updated User Manual Review spreadsheet to reflect new order of https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/890339531

2 mins

Open Mic/Questions for Sub-teams

10-15 mins

Member Engagement Presentation and Discussion

@Jaime Margalotti

• View slides

10-15 mins

Sub-team breakout rooms

Touch base in sub-team breakout rooms

1 min

Next Steps

@Rebecca Baugnon

• Look for February joint meeting invitation

• Complete Quarterly Report for November-January

• Consider serving as Vice-Chair