2025-05-20 UAC Meeting agenda and notes

10 mins

Introductions

@Rebecca Baugnon

Icebreaker: Would you prefer to see a movie when it first comes out in the theater or wait to stream on your couch at home?

3 mins

UAC Updates

@Rebecca Baugnon

Monthly discussion schedule:

• May: Usability, Council retrospective discussion

• June: Retrospective presentations

Welcome to Katerina Dimitriadou-Shuster, who will serve as Chair of UAC for 2025-2026

Are you interested in joining a second sub-team during the 2025-2026 term? If so, contact Rebecca.

If your sub-team has identified a vice-lead for 2025-2026 term, please let Rebecca know.

5 mins

Program Update

@Christine Di Bella

10 mins

Sub-team Reports

Development Prioritization

@Brianna McLaughlin

• Reviewed 16 tickets

• Dalton Alves agreed to serve as Vice Lead for next term

Member Engagement

@Jaime Margalotti

• Resubmitted revised charge document, incorporating feedback

• Held Member Match “First Friday” event on 5/2 (with 6/6 scheduled)

• Scheduled Member Mixer # 4, “Reflections on member Match” for 5/21

• Shared final 25-26 Member Match application, with deadline of 5/22. Matches will be made during 6/4 sub-team meeting.

• Working on end-of-year survey to distribute to 2024-2025 MM cohort

Testing

@Michelle Paquette

• Met Monday, May 19 to discuss priorities for remainder of term before quieting down for summer

• Mary and Michelle met to discuss Vice Lead and Lead roles, timeline of what the year typically looks like for Testing, and documentation for roles on the wiki

• Will be working on 2024-2025 retrospective

Usability

@Susannah Broyles

• Wrapping up documentation for our community discussion

• Revewing our 20245-2025 retrospective

User Documentation

@Kelly.Francis

• Finalized section title for Shared Sub-Records and next steps.

  • New pages and section will be published

  • Information will be added to existing sub-record pages directing users to new pages

• Reviewed 2024-2025 Retrospective

2 mins

Open Mic/Questions for Sub-teams

10-15 mins

Usability sub-team presentation

@Susannah Broyles

15 min

Council Retrospective Activity

@Rebecca Baugnon

1 min

Retrospective Reminder

@Rebecca Baugnon

https://archivesspace.atlassian.net/wiki/x/R4BEy?atlOrigin=eyJpIjoiZGQxYjhlOGQ3M2FhNGQ0MjhhYTNjZGQ5YzZiZGQ1ZGEiLCJwIjoiYyJ9

• Information about how to complete the retrospective is available on the “Considerations for End of Term” page in the Council Handbook. (Linked above)

• Sub-team Leads will present retrospectives at our June 17th meeting. If your sub-team’s regular monthly meeting occurs after this date, consider how you will accomplish this work and make a plan soon!

• Retrospectives are a group effort!

• You can use your sub-team’s retrospective from last year as a template:

  • https://archivesspace.atlassian.net/wiki/x/AgBN5g?atlOrigin=eyJpIjoiZmUwNTA2M2M3YTljNDZiNjkwM2VmYTQzM2I5NDI4ODMiLCJwIjoiYyJ9

  • https://archivesspace.atlassian.net/wiki/x/HwAg5Q?atlOrigin=eyJpIjoiZmJkYjlkNGZiYmE1NDZlYTg1MDQ5MzQxNTdjZDUwMGIiLCJwIjoiYyJ9

  • https://archivesspace.atlassian.net/wiki/x/CIBX5g?atlOrigin=eyJpIjoiYTRkYWM3OWE1ZGIwNGMxNzgyZmNhMGNmMzQyMTE5OGUiLCJwIjoiYyJ9

  • https://archivesspace.atlassian.net/wiki/x/BwBG5Q?atlOrigin=eyJpIjoiYjNhZmIyMGZkNWQ4NDJhYmFkNDNjZDg5MjcyZDliMmYiLCJwIjoiYyJ9

  • https://archivesspace.atlassian.net/wiki/x/AYB14g?atlOrigin=eyJpIjoiNWI2ZjRiNjIwMTRiNGM5ZGExZWQxOTUzZWE2YWE1ZWUiLCJwIjoiYyJ9

1 min

Preparing for the end of term transition

https://archivesspace.atlassian.net/wiki/x/R4BEy?atlOrigin=eyJpIjoiYWEyNGRmYTNmYjY5NDI4NWFmYzUxYmFkNDYwYzY3ZjEiLCJwIjoiYyJ9

https://archivesspace.atlassian.net/wiki/x/OwAKuw?atlOrigin=eyJpIjoiNTI0OWU5YTIzNDk2NGUwNmJlZWMyOThhMjg0ODgyZTAiLCJwIjoiYyJ9

• Be aware of ownership: Review outstanding tasks, tickets, and Google Drive document owners

• Review and appraise your sub-team’s Google Drive account

• Begin discussing the vice-lead role for 2025-2026