2024-10-28 TAC meeting notes

5 min

Attendance ice breaker

@Austin Munsell

Icebreaker: What was your best/most memorable costume?

5 minutes

Program Update

@Christine Di Bella

• Thanks to testing team for 4.0. In progress, almost done. Picking out final issues for 4.0, announcement soon for RC.

10 min

Sub-team Updates

Development Prioritization:
@Matt Strauss

Metadata Standards:
@Diane Biunno

Technical Documentation:
@Bonnie Gordon

Testing:
@Michelle Paquette

• Development Prioritization:

  • Reviewed 12 tickets at Oct. meeting

  • Developing standardized procedure for Dev Pri members to edit Jira tickets

  • Sent ticket to list for community feedback

• Metadata Standards:

  • Reviewed and discussed the results of the community survey. Prioritize tickets based on survey results: For example, less emphasis on MARC importer and more emphasis on EAD, etc.

    • What are people importing and exporting?

      • Using mostly spreadsheets for imports. MARC less used for imports.

• Technical Documentation:

  • Support transition to new platform from Jekyll for Tech Docs

  • Improve API documentation starting with jobs, search, and agents endpoints, and any changes from recent releases

• Testing:

  • Completed regression testing for version 4.0.0.

  • Identified Vice Lead: @Mary Kidd

  • Will be organizing a post-testing debrief both solely as the committee and also with Christine to see what worked well and what needs improvement

10 min

TAC Business

@Austin Munsell

• Thanks to Kevin and Regine for responding to a number of questions over the last month in the ArchivesSpace Google Group!

• Recent/Upcoming webinars:

  • How to write successful feature requests for ArchivesSpace - Thimios Dimopulos

  • Proactive Change Management for Plugins in ArchivesSpace - Valerie Addonizio

  • Community-wide training: Data Cleanup and Maintenance for Long-Time ArchivesSpace Users

• Sub-Team vice-leads - If your team does not yet have a vice-lead, now is a good time to set that up

• Cancelling the December 23 TAC meeting

20 min

EAD 4.0

@Alexander Duryee

Presentation Notes:

Anticipated release of EAD4 in 2025/early 2026. Shown info-graphic for Benefits of EAD 4.0:

• Unifying EAD and EAC-CPF 2.0. to ease maintenance and interoperability (moving data between the two)

• Make it more sustainable - more supportive of linked data, vocab source URI and support for other URIs. Linking between elements using target attribute. Developing with eye toward RIC.

• Exchangeable - data format for data exchange between systems/institutions. Removing print-focused markup. Shrinking size of tag library. No more runners! Expands <control> element.

• Extensible - removing lots of mixed content to three built-in elements (<p> tag child elements being reduced). Clarifying ambiguities between elements.

• Example of EAD4 work: <relations> element - narrowed scope to archival instantiations - relationships of materials to description.

• Jump from EAD2002 to EAD4 - more structure, being in ASpace helps since data is already structured.

  • No unitdates within unittitles, mixed content changes - all things to anticipate data cleanup for practitioners.

Questions for discussion:

• Would you be interested in using the new features of EAD4 (such as EAD/EAC-CPF crosswalking) and support for EAD3 features (such as finding aid maintenance notes) in ASpace?

  • Connection between lack of EAD adoption and use of ASpace + lack of support from aggregators (still using EAD2002). Moving entire ASpace environment to EAD4 is a big task and need support from each other to work.

• Are there any features you'd like to see in EAD4?

  • N/A

• Based on what you've seen so far, do you see EAD4 as a priority for support in ASpace?

  • N/A

3 min

Open Mic

Suggestions from open mic:

• N/A

2 min

Closing Notes

@Austin Munsell

• Next TAC meeting: Monday, November 25, 2024 at 12pm EST/9am PST/7pm EEST/9:30pm IST

  • Brian Zelip will join us to give a more in depth technical update on ArchivesSpace 4.0