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Update members on ArchivesSpace program activities including activities of sub-teams
Discussion items
Time
Item
Who
Notes
Eastern time
Roll Call
Suzanne Stasiulatis
Scheduled Notetaker: John Zarrillo
Updated Users Advisory Council Main page and UAC Subteams: Descriptions and Rosters page.
Outgoing members: Robert Lay and Ann Merryman. These members will not be replaced until July 2018.
New members: Ashley Knox
Program Update
Christine Di Bella
Staff Interface Enhancement Group delivered its recommendations before the December break. Currently reviewing and starting to put them together into projects for consideration by the Development Prioritization subteam, community, or possibly outside consultants as appropriate
Expect next release to come out at the end of January - some bug fixes and small features, as well as one part of the agents specification (ability to add additional required fields)
First regional member forum is scheduled for Boston on May 3; after that will be Irvine, California, in June, and then likely Kansas City in the fall. Currently pursuing sites for the Annual Member Forum, which will be in Washington, DC, on August 14. Please get in touch with Kim if you'd like to participate in the planning of any of these, or can host.
Discussion regarding the member forums: Regional forums will be similar to the annual forum, on a smaller scale. A presentation and a workshop/hands-on activity will be scheduled, as well as a social component.
Sub-team Reports
Development Prioritization
Lydia Tang
Thanks to @Kari S. (Unlicensed) for her participation on the team.
@Lydia Tang (Unlicensed) added as team co-lead. Lydia will assist with community outreach, engaging with team members, and documentation of team workflow.
The team is awaiting the results from program staff about staff interface enhancements and intends to assist with the prioritization of tasks.
The team will collectively work on online documentation of bug reporting for an April webinar, organized by @Christine Kim.
Team co-lead Jason Loeffler is liaising directly with bug reporters and feature requests on issues that are "Awaiting more information" as part of a broad effort to drive down the number of stale bug reports and determine the disposition of these reports.
There are 37 new feature requests in this queue (up from 12 in Q4).
10 are either awaiting more information from reporters or validation by the sub-team.
14 are awaiting prioritization
11 are ready for implementation and will be realized in a future release.
2 are started.
Documentation
John Zarrillo
The team bids farewell to @Ann Merryman.
We reviewed the Assessment module documentation.
Finishing up User Manual review and will update two sections that relate to the EAD3 export feature.
Compiling a list of "old version" sections of the User Manual to be archived.
Reports
Carolyn Runyon
Welcomed new member @Ashley Knox to the group!
Explored user community needs for better documentation of exports and metadata crosswalks.
Continued work on a comprehensive data dictionary.
Testing
Miloche Kottman
Described the Testing Sub-Teams process at the December 14, 2017 webinar: Unit Testing and the Testing Sub-Team: Varying Approaches to Testing ArchivesSpace Pre-Releases
Currently testing new feature (https://archivesspace.atlassian.net/browse/ANW-182) which allows a System Administrator or Repository Manager to add fields to the required element list in the Agents Record for all four types of agents.
Expecting additional JIRAS by the end of the week or beginning of next week