2018-10-17 TAC/UAC Coordinating Committee Meeting notes

5min

Program update

Christine and Laney

• Release coming out today. Roadmap is being updated as well. Board-approved developer position will be posted soon and will lead to more predictable dev progress.

• Many good engagement activities happening. Of note: member directory and implementation buddies, Kansas City Regional Forum. Member directory being provided as a PDF for now, but working with LYRASIS Digital Technology Services to upgrade the member Help Center area, which would include the ability to have a more interactive and searchable directory in the near future. (Upgrade possibly in early 2019.)

10 min

Council updates

Ashley and Max

• UAC: Development Prioritization, in particular, is off to a great start this year. Leader of User Documentation sub-team needs to pull back level of commitment, though he will remain on the sub-team, and there will be a need for a new sub-team leader. Probably a good time to work with one of the new sub-team members to help them step into a leadership role.

• TAC: Maggie and Max did a lot of prep work to set expectations and articulate community values for participation. The new TAC members have been sorted into their sub-teams and the different sub-teams are working on their work plans for the year. Two working groups have been proposed, including one on workflows and needs for smaller institutions.

• Group discussed possibilities for both the working group itself and support for smaller institutions through the application or documentation. For the working group to be successful, will need to find an appropriate scope and it may make sense as a cross-council effort.
  Max will make some virtual introductions and plans for further discussion.

10 min

Joint meetings of UAC and TAC? (idea proposed by UAC member Lydia Tang)

All

• An occasional joint meeting may help for additional information sharing between the two Councils and support of cross-Council efforts.

• But while there are a number of commonalities UAC and TAC each have distinct cultures and there is benefit to continuing to keep those distinct. There are also practical reasons why having both Councils meet together regularly would be problematic (scheduling, difficulty communicating if people don’t have video, etc.)

• Will start with one joint meeting per year and see if more are warranted/desired. January/February might be a good time to have it.

• Christine will contact Lydia about the decision, putting together a message for Ashley and Max’s approval.

10 min

Data dictionary

• Ashley wanted to check in about where things stand with the data dictionary. Laney indicated that Sarah, our co-op student, will be working on it when she returns in January.

• Group agrees that maintaining the application itself is an ArchivesSpace program team responsibility. Also want to make updating the content based on changes/additions in the application more of an automated process.

• Hopeful that at some point the Reports subteam can either be retired or evolve into having responsibility for the data dictionary as well.